On 3 January 2014 23:31, Andrea Pescetti <pesce...@apache.org> wrote:
> On 27/11/2013 Oliver-Rainer Wittmann wrote: > >> I would like to prefer to concentrate my time on the development. Thus, >> please can somebody take over responsibility here. >> > > So let's see where we are on this topic, since invitations are being sent > in these days to the accepted speakers. I won't ask for personal > reimbursements, so I can take care of the process if we don't have other > volunteers (if we do have volunteers, please speak up!). > > The process should be something like >> - We need to agree on how much money we want to spend >> - We need to agree on the conditions that need to be meant to recieve >> funding >> - We need to agree on the granting/selection process >> > > I think this was already covered at the beginning of this thread and got > consensus. Tersely, this was "a flat reimbursement of 200 Euros for > accepted speakers who ask for it". But we need more detail to know how to > apply it. So in detail, I would say this means: > > 1) Total budget: 1000 EUR (5 people) will be enough. > > 2) Conditions to be eligible for funding (all must be verified): > 2a) Be an accepted speaker for the Open Document Editors devroom at FOSDEM > 2014 > +1 > 2b) Present a talk concerning OpenOffice (this is kind of obvious, but the > devroom will host talks about several products) > +1 > 2c) Not have alternate sources of funding > I agree, but that needs to be more precise, otherwise "alternate sources" include my bank account. > 2d) Apply for funding on the dev list, stating the amount one wish to have > reimbursed (up to 200 EUR, but less if one spends less; eligible expenses > are travel + hotels; if expenses are still unknown, I suggest applying for > 200 EUR and then the reimbursement will be done according to the actual > expenses) > It might be a matter of wording, but this is not "flat imbursement", that is "max. imbursement". I agree we need control, but its either "flat" == fixed or against expenses. The lazy consensus was for flat reimbursement. I have no problem showing the expenses, but I look forward to see how they are calculated since I travel with my wife. flight + hotel (3nights) will be more than 200,- EUR for a single person, so in my opinion 2d) just adds complexity. 2e) Be actually present in person at FOSDEM to deliver the talks, or we > won't give the reimbursement even if accepted. > +1 > 2f) If requested by the treasurer, present copies of the relevant invoices. > See topic on flat reimbursement. > > 3) Granting/selection process: we won't receive more than 5 applications, > and probably less than that. If we receive more, or if we receive > applications that need discussion, the PMC will decide and make its > decision criteria and results public. > +1 > > - We need to clarify the payment details with <treasu...@apache.org> >> > > OK, so I will be doing this unless someone else is available to talk to > the treasurer and take care of discussing with him. > Please read my comment above in the view that I will be applying for reimbursement. I think its important that we apply a 4 eye principle, meaning those that get reimbursement cannot be the contact to the treasurer, that way there can be no dispute about misuse (which I understand have earlier been the case). rgds jan I. > Regards, > Andrea. > > --------------------------------------------------------------------- > To unsubscribe, e-mail: dev-unsubscr...@openoffice.apache.org > For additional commands, e-mail: dev-h...@openoffice.apache.org > >
