On 2024/05/06 12:11:49 Rich Bowen wrote:
> > On May 6, 2024, at 5:12 AM, Bertrand Delacretaz <bdelacre...@apache.org>
> > wrote:
> >
> > On Fri, May 3, 2024 at 7:37 AM Claude Warren <cla...@apache.org> wrote:
> >> ...if you have opinions and/or ideas please speak up...
> >
> > I've been to several small/medium conferences in Berlin [1] in the
> > last few years and it was always a great experience.
> >
> > Easy to travel to, including by train, reasonable costs most of the
> > time (except when the marathon or similar events happen maybe), and we
> > have a number of ASF members there who might help with contacts or
> > more.
>
> We also have a great existing relationship with a producer - Plain Schwarz -
> who are based in Berlin. They did ApacheCon 2018 (I think?) and that was a
> great event.
2019 :) It was the last ApacheCon EU before all conferences were grounded for a
while. One plus for Plain Schwarz: They focus on Open Source, they run several
conferences in Berlin and as a result have existing relationships with several
Berlin venues leading to cheaper venue booking fees. In addition they have
existing relations with WeCap and can offer to run the event with recording or
hybrid.
The one drawback of Berlin: Compared to Frankfurt or Munich the number of
direct flight destinations is smaller. On the positive side, the city is easy
to reach by train - even by night train (though nothing compared to train
service in Switzerland).
One word of caution against places that are very small: At least in Germany
those can get tricky quickly wrt. accommodation and public transit access for
larger crowds. "just take a taxi/uber from hotel to stadium venue" doesn't
scale for places that only have a dozen or so drivers.
So in addition to the criteria that Brian already mentioned:
* Ease of travel between typical accomodation and location.
If you are local to a proposed city: Try and see if you can think of someone
who might be up to take on conference management and has experience with that.
Plain Schwarz mentioned above is an event agency. An alternative could be some
local company deciding to dedicate a few of their marketing/event management
people for coordination.
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