On Wed, 2023-10-11 at 02:07 -0400, David Smiley wrote: > Hello ComDev, > > I'm the Apache Solr PMC chair and I have some brading/trademark > questions > pertaining to policies around event organization and ASF rules of > such. > > I've read: > [1] Policy for Event names using Apache marks: > https://www.apache.org/foundation/marks/events.html#events > [2] Approval of small Apache-related events: > https://community.apache.org/events/small-events.html > > Question: > * At ASF Community-over-Code, if someone organizes a Birds of a > Feather for > Solr and it gets onto the event schedule, should it be necessary to > get the > Solr PMC's approval beforehand? Would it matter if the person who > arranged > it is a PMC member themselves or not? Please ultimately explain the > answer > with a rationale against the current policy. It's unclear if the BoF > *itself* is a "small Apache-related event" or if the fact that it's > at an > ASF ticketed conference overrides because then the policy wouldn't > apply at > all (nothing is "3rd party").
No, I see no need for that degree of process or overhead. Meetups, BoFs, local gatherings, are no different than chatting over dinner with friends, and I would *not* want to require PMC oversight there. The policy is for when the brand is being used to promote something publicly and there's a chance of confusion that you are somehow speaking on behalf of the project. A meetup does not have this kind of potential for confusion. > > * If such a BoF were to be organized at a non-Apache conference (e.g. > Berlin Buzzwords), presumably Solr PMC permission is needed as > specified by > [2]. Even there, I'd say no. Having a "let's get together to talk about Solr" gathering at All Things Open, or Open Source Summit, does NOT require the PMC's approval, or even acknowledgement. Now, if you're a group of project members making *decisions*, then that must go back to the mailing list to involve the whole community. But you already knew that. > > An unclear aspect of the policy is what the "event" is -- is it the > entire > conference or could it be the proposed BoF talk as well, even though > it's > composed as part of another event? If we're only looking at the > BoF/talk > itself, then would it be "3rd party" if the primary speaker is a PMC > member? The text at > https://www.apache.org/foundation/marks/resources > (search for "third party") seems to contrast PMC members & committers > in a > way to imply they are *not* third party. Interesting question. I would never consider a BoF "an event" for the purposes of this policy. Nor would I consider something arranged on meetups.com or whatever to be "an event". An event implies marketing, tickets, and so on. Yes, it's a fuzzy line, but I am not in favor of creating process that discourages user meetups. --------------------------------------------------------------------- To unsubscribe, e-mail: dev-unsubscr...@community.apache.org For additional commands, e-mail: dev-h...@community.apache.org
