Hello All, I believe it worth to notify projects on GSoC What is the process to send "mass" email? What is the preferred way: to send email to private@*.a.o or to all pmcs ?
On Fri, 20 Mar 2020 at 11:34, Kevin A. McGrail <kmcgr...@apache.org> wrote: > Can we get permission to email allpmcs about signing up for mentors and > creating Jira tickets? > -- > Kevin A. McGrail > Member, Apache Software Foundation > Chair Emeritus Apache SpamAssassin Project > https://www.linkedin.com/in/kmcgrail - 703.798.0171 > > > ---------- Forwarded message --------- > From: Google Summer of Code <summerofcode-nore...@google.com> > Date: Sun, Mar 8, 2020 at 5:51 PM > Subject: GSoC 2020: Welcome to GSoC 2020 and Info on Reviewing Student > Proposals > To: <kmcgr...@gsuite.cloud.apache.org> > > > [image: Google Summer of Code] > > Hi KAM, > > Welcome to the 16th year of GSoC! This year the program has 200 open > source organizations participating, of which 30 organizations are > participating in GSoC for the first time! > > You should already be receiving communications from many proactive, > excited students to discuss project ideas - we hope you are prepared! Every > year some orgs will be inundated with students reaching out to learn more > about the projects while other orgs will have a slower response, that is > normal. > > We want to give you an overview of the next few months and address some of > the common questions you may have these first few weeks of the program. We > will send updates and reminder emails for important dates to you over the > next 6 months to this email address, please check it regularly. > > This will be the longest email you'll get this year (they will get much > shorter : )). > Important Changes to GSoC for 2020 > > If you are new to GSoC then you should read the Program Rules, FAQs and at > least scan through the GSoC Mentor Guide. If you have participated in GSoC > in the last couple of years we are pointing out the changes to the program > below, but again, never assume something is the same as the time you > participated X years ago. Things do evolve and GSoC is no different. > > - *Mentors must be at least 18 years of age when they register as a > mentor*. We know many of you have folks under 18 in your communities > and that is awesome, they of course can help out on your forums, chat > channels, help create Project Ideas, etc. as they normally do in your > community. They just can't be a registered mentor for GSoC 2020. > - We will no longer be sending tshirts for GSoC programs (to students > or mentors). Shipping to 80+ countries each year has become a logistical > nightmare and we will no longer be able to ship tshirts. We know this is > disappointing especially for those of you who have had a tshirt for every > year you participated as a student or mentor/org admin. We wanted to tell > you now so it wasn't a surprise later in the program. > - We will no longer be doing GSoC student re-evaluations should a > student receive a failing grade from their mentor. > - Students can only be accepted into GSoC 2 times. Google Admins will > do a sanity check on all accepted students once you select your students in > April so you do not need to be concerned about this. > - UNIVERSITIES: If you are a university, we expect you to select > students outside of your program. Selecting students from your university > is okay (1 student tops) but if you accept more than 1 student from your > university you likely won't be accepted into GSoC again. You should be > bringing new students into your project. > > *[Action Required for Mentors] Please take the time to do the following:* > > - Reach out to your organization administrator to learn more about > what is expected of you this year as a mentor, including reviewing the > student proposals and leaving comments starting March 16. > - Read the Google Summer of Code mentor guide > <https://google.github.io/gsocguides/mentor/> and the Roles and > Responsibilities > <https://developers.google.com/open-source/gsoc/help/responsibilities> > doc to help you understand what is expected of you over the next 6 months. > - Watch the 5 minute YouTube video: "Being a Great GSoC Mentor > <https://www.youtube.com/watch?v=3J_eBuYxcyg>". The video was shot > with GSoC veteran Org Admins and Mentors. It contains helpful information > about the program and how to participate successfully at each step in GSoC. > > *[Action Required for Org Admins] Please take the time to do the > following:* > > - You should currently be inviting mentors and making sure they are > registering so the mentors will have access to the student proposals next > week so they can comment and help with the review process. > - Be sure you have enough mentors to support the incoming student > proposals over the next few weeks. > > Student Proposals > > *Student Proposal Submission period: March 16 - 31* > Starting next week, students will be able to submit their proposals via > the program website. *Each student may submit up to 3 proposals to the > program*. They can submit multiple proposals to the same organization for > different projects if they wish. > > Historically, the students with the best proposals reach out to the orgs > early to receive feedback before submitting their final proposal - those > students who have already been reaching out to you are likely to be among > your best student options this year. > > *Draft Proposals* > To encourage more students to seek feedback on their proposals, draft > proposals are part of the official proposal workflow. Be sure to refresh > your dashboard periodically so that you can see when new drafts are ready > to review. You will not receive an email. We are encouraging the use of > Google Docs for proposals as this will allow you to comment directly on the > proposal. > > Over the next few weeks you will be interacting with dozens, and in some > cases, hundreds of students interested in working with your project. We > know many of you may become overwhelmed and some students can be impatient, > so you may want to have an auto-responder or some sort of canned response > to let students know you are looking at their proposals but it could take X > days to receive a response. > > *Post Student Proposal Period- Reviews: March 31 - April 13* > Students *must* submit their final proposal as a PDF through the website. > It will be visible to mentors/org admins after the deadline for student > applications (March 31 18:00 UTC). You should make your decisions on which > students to accept based on the contents of the final PDF proposal and your > interactions with the student. > > Students can delete their proposals after the submission period and you > will not receive an email of the deletion. If a proposal disappears from > your list, it is likely because they deleted it or because they failed to > submit a Final PDF. > Working with Students > > All student projects must have at least one mentor assigned. We strongly > encourage assigning a second mentor as a backup mentor or co-mentor. A > mentor should not be the primary mentor for more than one or two students > maximum. Mentoring can be a lot of work and we don't want anyone to burn > out and become frustrated with the program. > Ineligible Students > > 1. Remember per the Program Rules, Orgs can not accept students who > are immediate family members or in the same household as any org admins or > mentors for your organization. > 2. If you are talking with a student during the student application > period and they don't submit a final proposal then they are not eligible to > be accepted. > > Code of Conduct > > Be sure to read the Program Rules > <https://summerofcode.withgoogle.com/rules/> and the Code of Conduct > <https://opensource.google.com/conduct/> section for GSoC. Your org may > also have an additional Code of Conduct which you should be sure to point > students to as well. If you have a situation where a prospective student, > mentor or org admin violates the GSoC Code of Conduct please notify me as > soon as possible at sttay...@google.com. > GSoC Mentor-invite Mailing List > > If you'd like to opt in for the GSoC-mentors only list just go to your > User profile on the GSoC webapp and click the opt in button. We will > continue to add additional folks who opt in once a week throughout the > program. You can remove yourself through the groups interface at any time. > You can also update your settings to receive a daily digest of emails and > other options. This generally is not a very high traffic list but there > will be more questions over the next two months on this list than later in > the program. > > The GSoC mentor mailing list is a great way to ask questions of other org > admins and mentors and to get their feedback and help. Looking through the > list at previous questions asked this time last year could also prove > helpful. > Important Upcoming Dates > > *Now - March* *16:* Proactive students will reach out to you and ask > questions about your ideas list and receive feedback from your org so they > can start crafting their project proposals. Org Admins should be inviting > mentors. > *March 16 - 31 18:00 UTC*: Students will submit their draft proposals > through the program website for you to give solid feedback on. > *March 31 - April 13: * Review all submitted student proposals with your > org and consider how many you want to select and how many you can handle(ie > how many you have committed mentors for). Decide on the minimum/maximum > number of student slots to request- do not request more than your org can > handle - this could take students away from orgs who have excellent student > prospects and need the slots. > *April 14 18:00 UTC*: Deadline to submit slot requests (Org Admins enter > requests) > *April 15 18:00 UTC*: Slot allocations are announced by Google > *April 15 - 23 18:00 UTC*: Orgs select the proposals to become student > projects. At least 1 mentor must be assigned to each project before it can > be selected. (Org Admins enter selections) > *April 23 - 26:* Google Program Admins will do another review of student > eligibility > *April 27*: Accepted GSoC 2020 students/projects are announced > *April 27 - May 17:* Community Bonding Period > *May 17*: Deadline to notify Google Admins of an inactive student that > you wish to be removed from the program > *May 18*: Coding begins > *June 15 - 19*: First evaluation period - mentors evaluate students, > students evaluate mentors > *July 13 - 17*: Second evaluation period - mentors evaluate students, > students evaluate mentors > *August 10 - 17*: Students wrap up their projects and submit final > evaluation of their mentor > *August 17 - 24*: Mentors submit final evaluations of students > *August 25*: Students passing GSoC 2020 are announced > Organization Payments > > Complete details regarding GSoC 2020 payments will be sent out later this > month to Org Admins. In the meantime, please note that Google will pay each > organization after final evaluations are submitted. > Quick Glossary > > *Proposal:* A document which describes the project the student wants to > work on for your organization. Should include a timeline containing clear > milestones and specific deliverables. > *Slot:* Google will grant each org a certain number of project "slots" > based on requests and history with GSoC. Each slot can hold one > student/project. > *Project:* Once a student has been selected and projects are announced, > their proposal becomes a project for the remainder of the program. > Email Archive > > We have created a GSoC 2020 email archive > <https://docs.google.com/document/d/19SGbYeOBy0U5BF3PtIrITXImxo_kov76-UKv0LHQ4hM/edit?usp=sharing> > where you and all mentors in this year's program will be able to reference > all of the important emails that are being sent over the next 6 months. The > URL to the archive will be in the next email we send out and at the bottom > of all emails throughout the 2020 program. We suggest you encourage any new > mentors or org admins to review the archive when they join your org along > with the Mentor Guide <https://google.github.io/gsocguides/mentor/>. > > As new org admins and mentors are added they will receive the new emails > from the point they registered as a mentor but you should direct them to > the archive for all historic emails. > > If you have any questions please contact us at gsoc-supp...@google.com > > Best, > Stephanie > > This email was sent to kmcgr...@gsuite.cloud.apache.org. > > You are receiving this email because of your participation in Google > Summer of Code 2020. > https://summerofcode.withgoogle.com > > To leave the program and stop receiving all emails, you can go to your > profile <https://summerofcode.withgoogle.com/dashboard/profile/> and > request deletion of your program profile. > > For any questions, please contact gsoc-supp...@google.com. Replies to > this message go to an unmonitored mailbox. > > © 2020 Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA > -- WBR Maxim aka solomax
