http://www.infodrom.org/Debian/events/LinuxTag2005/infomail-11.html
[ available in a couple of hours ]
1. Tables and Chairs
There is a general rule of thumb for calculating the number of
conference tables and chairs that a booth in the exhibition hall
may use. It goes like this: For every 9 qm there are two tables and
four chairs. There will be a general storage area for these where
you can pick chairs and tables on your own.
If you need more and haven't contacted me already, please come into
our office and talk to me. I have ordered a few more tables so I
hope that there will be sufficient, but one never knows. If it
should happen that some booths have way too few tables on Tuesday
evening, we need to reconfigure. I hope you'll understand that in
such a case "table-rich" booths would have to release a table.
There's a different calculation for the booths in the conference
building (Stadthalle) based on the plans you've submitted.
On Saturday, after the event, it would be nice if you could take
back the tables and chairs to the place where you've got them from
on Tuesday. That would save us some hours of work collecting all
tables and chairs again. Thank you.
2. Setting up the booth
It is probably not possible to enter the exhibition hall by car,
neither from the Ettlinger Straße nor from the Festplatz. However,
you can drive on the Festplatz with your car to unload your stuff.
Upon entering, you'll have to pay a deposit of EUR 100 which you
will get back if you leave the Festplatz within a period of 60
minutes.
If you drive to the Festplatz, please only dump your stuff at the
booth and move the car to a regular parking ground. Stray cars in
the hall and on the Festplatz often block the way for others, e.g.
trucks.
The booths should be set up ready to use on Monday afternoon.
Network connectivity should be ready to use on Tuesday
afternoon/evening. On some booths it may be available on Monday
already.
3. Garbage
We will provide you with garbage bags in our office. Please drop by
if you need additional garbage bags. Please drop them at the booth
in the back area during the exhibition so that visitors are not
offended by a dirty booth with garbage. You can get as much bags as
you need, so you don't have to clutter the booth with garbage.
You would help us a lot if you could move filled up bags to the
open floor when the show is over (i.e. each evening before you
leave the booth). The cleansing personnel will pick them up.
4. Problems
Not everything will go as smooth as one planned it. That seems to
be a law or something. Hence, if you experience any problems during
LinuxTag which could be alleviated by the LinuxTag team or for
which the LinuxTag team is even responsible, please don't hesitate
to meet Joey in the LinuxTag office and talk to him about the
problem. The worst thing that could happen is that nothing gets
changed. However, chances are good that there may be ways to
mitigate the oddity. The LinuxTag team can only help when they know
about a problem in time.
Since we probably won't have enough time to read mail or hang
around in IRC channels sending mail or "talking" to us via IRC may
not be the best way to reach us. Hence, please meet us in the
office.
5. Reaching Joey
When you get this via mail, Joey is already on the way to Karlsruhe
and, hence, not reliably reachable via mail or IRC anymore.
Unfortunately, there won't be a working network connection in the
office on Sunday either. The only way to reach im will be the
phone, starting on Sunday morning. This also applies to the entire
next week.
You'll have to use the phone to get in touch with Joey or others
from the LinuxTag team. If you need to reach the organisation team
during LinuxTag or during the days of preparation, you'll also have
to use the phone or drop by at the office above the Gartenhalle
building.
The LinuxTag office in Karlsruhe will have the phone number
+49 721 37204224. If there is a problem during LinuxTag, the last
four digits represent the internal phone number in case you see an
internal phone near by.
Regards,
Joey
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