Hi Jongmin Kim, I hereby approve the changed budget.
Thanks a lot for all your work for DebConf and see you soon
Andreas.
Am Fri, Jul 05, 2024 at 05:22:19PM +0900 schrieb Jongmin Kim:
> Dear Debian Project Leader and the DebConf team,
>
> For DebConf24, I updated the budget. Here are the current budget
> previsions:
>
> https://salsa.debian.org/debconf-team/public/data/dc24/-/tree/main/budget
>
> https://salsa.debian.org/debconf-team/public/data/dc24/-/blob/main/budget/budget.ledger
>
> In this mail, I attached the current budget previsions (budget.ledger).
>
> These days local team gathered a huge amount of quotations and invoices,
> and lately we noticed, our latest budget was still quite lower than our
> real situation. Local team entirely re-estimated the budgets, and this
> mail is the result.
>
> Describing the differences from our previous budget prevision (3rd round,
> June 3rd), the hotels fee and the a/v equipment fee were decreased.
> However, the other fees were entirely increased:
>
> Account Differences from the budget 3rd round (June 3rd)
> ------- ----------------
> Total differences + 44,900,000 KRW
> + 4,500.00 USD
>
> Decresed accounts - 9,100,000 KRW
> Hotels - 4,100,000 KRW
> A/V equipments - 5,000,000 KRW
>
> Increased accounts + 54,000,000 KRW
> + 4,500.00 USD
> Student's dorm + 6,800,000 KRW
> Catering + 23,800,000 KRW
> Printing + 2,000,000 KRW
> Conf Dinner + 2,500,000 KRW
> Cheese & Wine + 900,000 KRW (new account)
> Swag + 8,000,000 KRW
> T-shirts + 10,000,000 KRW (new account)
> Invited speakers + 4,500.00 USD (new account)
>
> Please review and approve the budget. Let me know whether the budget is
> approved or should be improved.
>
>
> --- * KRW converted
>
> KRW -193,174,320 assets:SPI
> KRW 450,326,304 expenses
> KRW 77,520,000 accommodation
> KRW 56,400,000 dormitory
> KRW 4,400,000 bed-set
> KRW 52,000,000 rooms
> KRW 3,120,000 guesthouse
> KRW 18,000,000 hotels
> KRW 30,000,000 equipment
> KRW 20,000,000 av
> KRW 10,000,000 network
> KRW 9,000,000 fees
> KRW 4,500,000 bank
> KRW 4,500,000 import-tax
> KRW 74,000,000 food
> KRW 4,000,000 bar
> KRW 70,000,000 catering
> KRW 3,800,000 incidental
> KRW 2,000,000 insurance
> KRW 1,000,000 local-stuff
> KRW 3,000,000 local-team
> KRW 3,000,000 printing
> KRW 6,600,000 site-visit
> KRW 40,900,000 social
> KRW 900,000 cheese-and-wine
> KRW 20,000,000 conference-dinner
> KRW 20,000,000 day-trip
> KRW 20,000,000 swag
> KRW 10,000,000 t-shirts
> KRW 158,856,304 travel
> KRW 101,309,100 bursary
> KRW 13,000,000 diversity
> KRW 88,309,100 general
> KRW 6,260,037 invited-speakers
> KRW 51,287,167 team
> KRW 2,437,241 dc24
> KRW 8,346,716 dc25
> KRW 14,328,530 debconf-ctte
> KRW 7,651,157 registration
> KRW 18,523,522 video
> KRW 9,650,000 venue
> KRW 2,000,000 covid
> KRW 7,650,000 rooms
> KRW 1,000,000 visa
> KRW -257,151,984 income
> KRW -4,137,313 accommodation
> KRW -5,085,567 meal
> KRW -4,179,104 registration
> KRW -243,750,000 sponsors
> KRW -15,000,000 bronze
> KRW -87,500,000 gold
> KRW -75,000,000 platinum
> KRW -62,500,000 silver
> KRW -3,750,000 supporter
> --------------------
> 0
>
> --- * USD converted (USD 1 = KRW 1381.11)
>
> USD -138,862.50 assets:SPI
> USD 323,715.06 expenses
> USD 55,724.91 accommodation
> USD 40,542.89 dormitory
> USD 3,162.92 bed-set
> USD 37,379.97 rooms
> USD 2,242.80 guesthouse
> USD 12,939.22 hotels
> USD 21,565.37 equipment
> USD 14,376.91 av
> USD 7,188.46 network
> USD 6,469.61 fees
> USD 3,234.80 bank
> USD 3,234.80 import-tax
> USD 53,194.57 food
> USD 2,875.38 bar
> USD 50,319.19 catering
> USD 2,731.61 incidental
> USD 1,437.69 insurance
> USD 718.85 local-stuff
> USD 2,156.54 local-team
> USD 2,156.54 printing
> USD 4,744.38 site-visit
> USD 29,400.78 social
> USD 646.96 cheese-and-wine
> USD 14,376.91 conference-dinner
> USD 14,376.91 day-trip
> USD 14,376.91 swag
> USD 7,188.46 t-shirts
> USD 114,193.15 travel
> USD 72,825.60 bursary
> USD 9,344.99 diversity
> USD 63,480.60 general
> USD 4,500.00 invited-speakers
> USD 36,867.55 team
> USD 1,752.00 dc24
> USD 6,000.00 dc25
> USD 10,300.00 debconf-ctte
> USD 5,500.00 registration
> USD 13,315.55 video
> USD 6,936.86 venue
> USD 1,437.69 covid
> USD 5,499.17 rooms
> USD 718.85 visa
> USD -184,852.56 income
> USD -2,974.09 accommodation
> USD -3,655.74 meal
> USD -3,004.13 registration
> USD -175,218.60 sponsors
> USD -10,782.68 bronze
> USD -62,898.99 gold
> USD -53,913.42 platinum
> USD -44,927.85 silver
> USD -2,695.67 supporter
> --------------------
> 0
>
>
> --- * EUR converted (EUR 1 = KRW 1492.53)
>
> EUR -129,426.79 assets:SPI
> EUR 301,718.62 expenses
> EUR 51,938.40 accommodation
> EUR 37,788.00 dormitory
> EUR 2,948.00 bed-set
> EUR 34,840.00 rooms
> EUR 2,090.40 guesthouse
> EUR 12,060.00 hotels
> EUR 20,100.00 equipment
> EUR 13,400.00 av
> EUR 6,700.00 network
> EUR 6,030.00 fees
> EUR 3,015.00 bank
> EUR 3,015.00 import-tax
> EUR 49,580.00 food
> EUR 2,680.00 bar
> EUR 46,900.00 catering
> EUR 2,546.00 incidental
> EUR 1,340.00 insurance
> EUR 670.00 local-stuff
> EUR 2,010.00 local-team
> EUR 2,010.00 printing
> EUR 4,422.00 site-visit
> EUR 27,403.00 social
> EUR 603.00 cheese-and-wine
> EUR 13,400.00 conference-dinner
> EUR 13,400.00 day-trip
> EUR 13,400.00 swag
> EUR 6,700.00 t-shirts
> EUR 106,433.72 travel
> EUR 67,877.10 bursary
> EUR 8,710.00 diversity
> EUR 59,167.10 general
> EUR 4,194.23 invited-speakers
> EUR 34,362.40 team
> EUR 1,632.95 dc24
> EUR 5,592.30 dc25
> EUR 9,600.12 debconf-ctte
> EUR 5,126.27 registration
> EUR 12,410.76 video
> EUR 6,465.50 venue
> EUR 1,340.00 covid
> EUR 5,125.50 rooms
> EUR 670.00 visa
> EUR -172,291.83 income
> EUR -2,772.00 accommodation
> EUR -3,407.33 meal
> EUR -2,800.00 registration
> EUR -163,312.50 sponsors
> EUR -10,050.00 bronze
> EUR -58,625.00 gold
> EUR -50,250.00 platinum
> EUR -41,875.00 silver
> EUR -2,512.50 supporter
> --------------------
> 0
>
>
> --
> Jongmin Kim
> D3D7 A235 22B6 41FB 78AC C775 0000 01EF CF1A 50FA
> include commodities.inc
> include accounts.inc
>
> ; Budget for DC24
> ; Spreadsheet (Google Sheet):
> https://docs.google.com/spreadsheets/d/1k2pcSD5dEVl6PAJBLy6ApqyzkvQrj8SSQhroGQ9aykQ
> 2024-01-29 * Estimate
> ;
> ;
> ; Assets
> ;
> assets:SPI
> ;
> ;
> ; Expected expenses
> ;
> expenses:accommodation:dormitory:bed-set 4,400,000 KRW
> ; Renting
> expenses:accommodation:dormitory:rooms 52,000,000 KRW
> ; Dorm room for DebCamp + Arriving day (8 days x avg. 70 rooms)
> ; Dorm room for DebConf + Departing day (8 days x avg. 92 rooms)
> expenses:accommodation:guesthouse 3,120,000 KRW
> ; Room for families or couples grouped by the different genders
> ; (17 days x 3 rooms, each room have one double-sized bed)
> expenses:accommodation:hotels 18,000,000 KRW
> ; Room for families or couples grouped by the different genders
> expenses:equipment:av 20,000,000 KRW
> ; Renting and buying the screens, audio mixers, mics and projectors
> expenses:equipment:network 10,000,000 KRW
> ; Renting and buying the switches and cables
> expenses:fees:bank 4,500,000 KRW
> ; Bank and SPI fees
> expenses:fees:import-tax 4,500,000 KRW
> ; Import duty on video equipment and other things
> expenses:food:bar 4,000,000 KRW
> expenses:food:catering 70,000,000 KRW
> ; Catering for DebCamp (7 days x avg. 80 people)
> ; Catering for DebConf (8 days x avg. 180 people)
> expenses:incidental 3,800,000 KRW
> expenses:insurance 2,000,000 KRW
> expenses:local-stuff 1,000,000 KRW
> ; Local delicacies
> expenses:local-team 3,000,000 KRW
> ; Locally fetching, renting and miscellaneous expenses
> expenses:printing 3,000,000 KRW
> ; Banners, signs, flyers and printings
> expenses:site-visit 6,600,000 KRW
> expenses:social:cheese-and-wine 900,000 KRW
> expenses:social:conference-dinner 20,000,000 KRW
> ; Conference dinner and its travel (350 people)
> expenses:social:day-trip 20,000,000 KRW
> ; Day trip (200 people)
> expenses:swag 20,000,000 KRW
> ; Swag (300 people)
> expenses:t-shirts 10,000,000 KRW
> ; T-shirts (with buffers: 350 attendees, 73 staffs, 92 video team, 75
> volunteers)
> expenses:travel:bursary:diversity 13,000,000 KRW
> expenses:travel:bursary:general 88,309,100 KRW
> expenses:travel:invited-speakers 4,500 USD
> expenses:travel:team:dc24 1,752 USD
> expenses:travel:team:dc25 6,000 USD
> expenses:travel:team:debconf-ctte 10,300 USD
> expenses:travel:team:registration 5,500 USD
> expenses:travel:team:video 7,200 USD
> expenses:travel:team:video 5,700 EUR
> expenses:venue:covid 2,000,000 KRW
> expenses:venue:rooms 7,650,000 KRW
> expenses:visa 1,000,000 KRW
> ; Send the EMS for the visa documents
> ;
> ;
> ; Expected income
> ;
> income:accommodation -4,137,313 KRW
> ; We may sell the dorm ticket
> ; We can use maximum 200 dorm rooms
> income:bar 0 KRW
> ; We may sell the bar ticket
> income:meal -5,085,567 KRW
> ; We may sell the meal ticket
> income:day-trip 0 KRW
> ; We may sell the day trip ticket
> income:registration -4,179,104 KRW
> ; We may sell the paid registration
> income:sponsors:platinum (3 * -25,000,000 KRW)
> income:sponsors:gold (7 * -12,500,000 KRW)
> income:sponsors:silver (10 * -6,250,000 KRW)
> income:sponsors:bronze (6 * -2,500,000 KRW)
> income:sponsors:supporter (3 * -1,250,000 KRW)
> income:sponsors:donations 0 KRW
--
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