Hi all Next Meeting: 27 April 2016 (Note: Public holiday in SA)
Please put your agenda items down: http://deb.li/DC16meet1 so far I've got: 1. Sponsor invoices: status, general sponsors team feedback 2. CMC (UCT's conference management centre) 2.1 Invoicing attendees - status at CMC, any blockages? 2.2 Insurance report back - "As I am aware UCT pays large sums of money every year for a comprehensive public liability insurance cover. I believe that this covers personal injury - eg if someone slips and hurts themselves. Michael is this correct? [No response yet, asked again] As far as theft - computers or infrastructure that get stolen - the university won't cover this. I recommend that you hire in extra security with G4S for the duration of your conference and that the security patrol the areas of your conference. The buildings are public buildings and so there is no way of stopping general access to the buildings but extra security will help." 3. Website - general feedback 3.1 Contact / Press page, with flyer link and general press release 4. Room allocations, bathrooms - see Fuller email (lurker link - how do I find that?? sent to registration@.. on 21 April) Next actions, requirements? 5. Catering 6. T-shirts, conference bags, swag 7. Sponsor posters 7.1 Who pays for their printing 7.2 Suggest using imago visual - http://imago-visual.com/ 7.3 fulfillment email ... 8. General business 8.1 Volunteers - any needed? Is there a procedure to work with them? 8.2 (If there's time, general chatting about Open Weekend) Actions from last week: Minutes: https://wiki.debconf.org/wiki/DebConf16/Meetings/2016-04-20 # tamo to put together daytrip options # wendar and indiebio to sort out open weekend track in wafer # indiebio to bug ganneff to please put indiebio's email on the fulfillment@.. forwarder # indiebio and tamo to explore glasshouse (menzies) and molly blackburn hall for potential as eating space # highvoltage will organize insurance for the AIMS computers lend to the video team # RichiH to sort out network and mail venue by the weekend # RichiH to coordinate with video team about servers, and organise obtaining and placing them _______________________________________________ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
