hello debconf team, a plan has come up during debconf15 to host a minidebconf in 2016 in vienna.
the local team (basically the regulars of the "debienna" user group) is currently going through possible dates and locations; we'll know more tomorrow evening, but end of april or may are the dates we're looking into; we are considering co-hosting with linuxwochen wien. we are coordinating what needs to be done (and when) in our wiki at [1] (please pardon our german). so far, we are planning for a four-day event (two days minidebcamp, providing hackspace and seminar rooms for sprints or working group gettogethers; two days minidebconf that in addition to the minidebcamp has a track of talks) for a very rough estimate of 50-150 people. from you who have experience in organizing debconfs and minidebconfs, i'd like to ask the following: * do you have a generic or previous checklist we can borrow items from? (so far, we've drawn a great deal of inspiration from [2]) * whom do we need to coordinate with to make this a "real minidebconf"? * whom do you think we should talk to / invite to participate in planning? so far, the first people outside debconf organization we'd talk to are video team (having streams would be nice), infrastructure team (network / what do we need that the location won't provide), and bursaries (is travel sponsorship generally an option for minidebconf?). * chances are we'll need to touch money, acquire sponsors, and find or form a legal entity to organize this event. are there common pitfalls to avoid, especially w/rt not getting in the project's way? is it recommended to involve debian-project@l.d.o? * do you have other input you want to provide for organizing a minidebconf in vienna? * do you want to participate in organizing this event? * do i reach the right people for the above questions here? (i didn't find a generic minidebconf list) thanks for your attention chrysn [1] http://debienna.at/minidebconf_vie2016/ [2] https://wiki.debconf.org/wiki/Miniconf-LT-Berlin/2010/ToDo -- A beginning is the time for taking the most delicate care that the balances are correct. -- Princess Irulan, Manual of Muad'Dib
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