Dear Debconf organizers and participants,
The Debconf chairs invite all members of past and current DebConf
organization teams to attend the "DebConf organization working group".
We plan to have a few sessions of one hour, spread through the DebConf
days, avoiding long tiring meetings, but still taking advantage that
many of the interested people are present at the conference.
The first meeting is scheduled on Sunday, at 12 noon in room 329. Notes
will be taken in the wiki
https://wiki.debconf.org/wiki/DebconfOrganizationWorkingGroup
We will follow the schedule agreed in the recent list discussion:
1. Picking up the pieces — Where do we stand and what do we want?
Open meetings, to gather views on how DebConf organization can be
improved. In this first moment, participants will be invited to describe
how things worked in "their" DebConf team, what worked well and what
were the problems. The space will then be open for proposals to address
those issues.
We intend to keep meetings' duration to 1 hour. If there are too many
people who want to speak, we'll carry on the next day. The initial
feedback will happen in rounds of 5 minutes (maximum) per person, to
allow everyone to be heard equally.
We don't want to have a debate in this first moment, but rather to let
people say what they feel about the questions posed.
The chair team will also talk to people who want to contribute to the
discussion but cannot be physically present in those meetings, or prefer
not to attend them. Anyone is welcome to talk to us on IRC, send a
message to debconf-team or email cha...@debconf.org. We'll try to keep
the wiki up-to-date with every input that we get.
2. Compiling days
The chairs will use 2 or 3 days to process what was received as
comments, complaints, suggestions, and then to present a summary in the
following phase.
3. Tying up the ends — where do we go from here?
The chairs will present the result of their work at the end of the week,
hopefully with some proposals to address the issues brought in the
previous days, also taking into account previous list discussions and
proposals. Please note that the chairs don't intend to impose their own
current views as the result. Again, all feedback is welcome, and this
stage will be the moment for a debate and negotiation. It will be a big
challenge for all of us to look for agreement this week, but one thing
is important to keep in mind: we can go on improving things later. This
process doesn't need to, and should not, stop at the end of the
conference, or with the first set of changes we make.
Best regards,
Tassia
on behalf of the DebConf Chairs
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