On Sat, Jun 30, 2012 at 05:02:47PM -0600, Henning Sprang wrote: > On Sat, Jun 30, 2012 at 2:03 PM, Richard Darst <r...@zgib.net> wrote: > > Anyway, these are just to get something started, to encourage better > > tracking this year than past years. > > > > Henning is the on-site accountant and can work to make the actual > > procedures. > > > > Thanks for the helpful forms so far! > > I wonder about making one more form for collecting reimbursement data > to fulfil the needs of information stated in [[Accounting]] - for > reimbursement requests that will be paid via Banktransfer(if that > happens - will it?!) we will also want to add account information and > contact data.
About to have to run, but... to get money out of FFIS, you have this http://www.ffis.de/Verein/Reimbursement.ps SPI has a similar form http://www.spi-inc.org/treasurer/SPI_reimbursement_request.pdf and those are *only* to get money out of their bank accounts. ISIC may have its own. DebConf doesn't have it's own form, as it's not a legal entity itself. Perhaps you could make one. Perhaps you could use that of ISIC. If the debconf cash isn't being counted as the assets/income of any legal entiety, then perhaps it won't need forms. I am not one to want extra paperwork that isn't needed. You all should discuss. About the info requested in [[Accounting]], I would just be as low key as possible. It is designed to just be what is needed to classify things in ledger, and to keep things as un-bureaucratic as possible. So, I might recommend people just send you the info from [[Accounting]] first, and they tell you how they want to be reimbursed, then you point them to the proper form (or no form, if that's possible). > Plus as stated in IRC, any expense above some amount(which exactly, is > the question to the chairs) must be authorized by someone(who > exactly?) and that should be recorded, e.g. by signature. > > ... off to do that, suggestions welcome... I would say, there should be a meeting where authorization of purchases of different types are delegated to various people, probably local + global people. It would make sense to have Henning be an authorize of small things. - Richard -- | Richard Darst - rkd@ - boltzmann: up 1075 days, 20:12 | http://rkd.zgib.net - pgp 0xBD356740 | "Ye shall know the truth and -- the truth shall make you free" _______________________________________________ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
