Hi, Thanks for the minutes. I'm just back from a short visit to Belgrade and will write the promised visual identity brief today. I also did not contact any design schools like I thought I would, I'll see what's possible today in Bern, Zurich and Bienne, - and report back to you.
Best, K On Wed, May 16, 2012 at 10:48:11AM +0200, Didier 'OdyX' Raboud wrote: > Hi all, > > Here are the (late) meeting minutes from the latest DebConf13 Local Team > meeting, last Wednesday, 9. May 2012. > > (This meeting very unfortunately collided with the IRC Global Team > meeting, sorry. We'll make sure it doesn't happen anymore.) > > ==== DebConf13.ch Local Team meeting minutes - 2012-05-09 ==== > > === Attendees list === > > * gaudenz > * kevinmoilar > * OdyX > * Arne Wichmann > First time in a DC13.ch meeting, did short-introduction: > * Non-DD, Debian, old-be. > * Mostly involved in .de matters, moving to Basel (CH). \o/ > * Technical person also enjoying working with persons > * cate > * gismo > * rafw > * heiserhorn (mike) > > === TODO-list === > > * Everyone: > * everyone collects addresses of potential local sponsors and > sends them to gismo, preferably in private. > > * Heiserhorn: > * asks LeCamp: > - a definitive answer about camping with private tents. > - for their "last" decision-making date about settling tents during > DC13.ch. > - for a binding offer for food and accommodation. Calculation > basis: 200 persons on average. > * with hug, starts a rough budget (that includes travel sponsorship), > to be evolved through time. > * translates/writes the cover letter in Italian; > > * Kevin: > * writes the template of what we need as "Visual Identity" before 16. > May. > > * gismo: > * sends emails to designers and other proposers after 16. May if the > "schools" plan fails. > * asks Michael about news from his colleague and clarifies the plan > with him. > * coordinates the collection of local sponsors coordinates; > * with OdyX, translates the sponsoring brochure in French. > * translates the sponsoring brochure in Italian. > > * gaudenz: > * contacts the Global Sponsor Team to discuss the sponsoring > procedure for DebConf; > * talks to global sponsoring team about access to the private svn > repository; > * makes a proposal for the levels for sponsoring. > * with OdyX, update the LaTeX sponsoring brochure with relevant data. > > * hug: > * with heiserhorn, starts a rough budget (that includes travel > sponsorship), to be evolved through time. > > * Arne: > * converts the sponsoring brochure in LaTeX > * translates the sponsoring brochure in German; > * translates/writes the cover letter in German; > > * OdyX: > * sends the minutes to the list, > * with gaudenz, update the LaTeX sponsoring brochure with relevant > data. > * with gismo, translates the sponsoring brochure in French. > * writes the English and French cover letters. > > === Minutes === > > == Minutes (themselves) == > > * DECISION: We shall agree on the minutes during the meeting (before > its end). > * DECISION: Minutes are sent to the mailing-list and can then be > referred to from the wiki. > * DECISION: Minutes shall be kept short and keep only the decisions, > the reasons for the decision and the most important > opinions; including a short "TODO list". > * DECISION: Decisions and Todo's are put on the top of the minutes > > == Team pages == > > * INFO: Team pages are not finished yet, please do. > > == Experience from the Phone / Mumble meeting == > > * OPINION: They are a good tool. > * DECISION: Physical meetings are preferred though at least for "core" > local team meetings but mumble meetings can be used by > teams. > * INFO: Nobody is bothered too much by traveling to Bern or Fribourg. > > == Milestones / Roadmap == > > The proposed version at http://wiki.debconf.org/wiki/DebConf13/roadmap . > > * DECISION: Roadmap is sensible, go ahead. > * DECISION: We agree on doing week-ends. > > == Update from "Hospitality team" == > > Report from the recent visit by 4 persons followed by a phone-call with > Mr. Pianaro from LeCamp. > > See http://wiki.debconf.org/wiki/DebConf13/Meetings/minutes-20120502 for > extensive minutes. > > * INFO: Price-wise: pricing would be decided with the average of > attendees across days > * INFO: It's _NOT_ possible to use their kitchen. > * INFO: Buvette/Bar/…: LeCamp would be fine to build a tent somewhere > on the field. > * INFO: There would be a corkage fee ("droit de bouchon", sort-of "tax" > on the sellings we do using their facilities). > * INFO: Cooks can handle > 325 persons (e.g. up to 1000 for one lunch) > * INFO: Formal dinner is possible there. > * INFO: No problem for dietary restrictions provided advance warning. > * INFO: Electrical Power is an issue for LeCamp. They propose to > contact the power supplier to secure (financiary and > technically) the power supply. > * INFO: One "65W" power supply powered on for 14 days at 17 cents/kWh > is 3.70 CHF per person. So we have to pay attention that they > don't overestimate the costs of electricity. > > = Food in Le Camp = > > * QUESTION: It's not clear what we will be charged for catering. > * QUESTION: Is it possible to "mix" suppliers? > A: Probably not if we share with them. > > * Non-DECISION: There is nothing we can _decide_ right now. > > = Bar vs Sleeping "tent" / Camping = > > * QUESTION: In the Bid decision, we "sold" LeCamp as beds + "camping > allowed" to Global Team; is that still true? > A: Not unrestrictedly from the above report. > > * TODO: Heiserhorn asks LeCamp a definitive answer about camping with > private tents. > * TODO: Heiserhorn asks Le Camp for a binding offer for food and > accomodation. Calculation basis: 200 persons on average. > * TODO: Heiserhorn asks LeCamp for their "last" decision-making > date about settling tents during DC13.ch. > > == Logo == > > * INFO: A colleague of Michael will propose three types of logo. > * QUESTION: What is the deadline for this? > * QUESTION: What is needed for the brochure? > * DECISION: We need a ''complete'' visual identity (not only logo) to > be able to comunicate in a coherent manner. > * QUESTION: Which would be better between a&b? > a) "send out sponsoring brochures without logo sooner (end of > june)" > b) "send out sponsoring brochures with logo later (after DC12)" > * DECISION: We shall not spend money for a visual identity. > * DECISION: We try to find a design school within a week (until 16 May) > and start the "open request" (to "Free" designers including > DeviantArt) after this time. Decision is to be taken on 31 > May (or around). > * TODO: Kevin writes the template of what we need as "Visual Identity" > before 16 May. > * TODO: gismo sends emails to designers and other proposers after 16 > May if the "schools" plan fails. > * TODO: gismo asks Michael about news from his colleague and clarifies > the plan with him. > > == Sponsoring == > > * INFO: We want to first contact Swiss sponsors. This should be done > just before DC12 to profit from and to DC12. Swiss local > sponsors are unlikely to give a lot of money for a conference > in Nicaragua. > * TODO: gaudenz contacts the Global Sponsor Team. > * TODO: gaudenz makes a proposal for the levels for sponsoring. > * TODO: h² (hug and heiserhorn) start a rough budget (that includes > travel sponsorship), to be evolved through time. > * TODO: everyone collects addresses of potential local sponsors and > sends them to gismo, preferably in private. gismo coordinates. > > * QUESTION: How do we keep track of who-sent-to-which-company and > ensures followup ? > A: Through the svn private repository or as backup plan we use > our private git. > * TODO: gaudenz talks to global sponsoring team about access to > the private svn repository; > > * TODO: Arne converts the sponsoring brochure in LaTeX. > * TODO: gaudenz and OdyX update the sponsoring brochure (in LaTeX) with > relevant data. > > * INFO: Sponsoring brochure has to be translated to local languages: > * TODO: Arne: German > gismo: French; proofread by OdyX > gismo: Italian > > * INFO: We need a cover letter. > * TODO: OdyX does English and French; > Arne does German; > Heiserhorn does Italian. > > * INFO: We need a bank/Post account; hug is probably doing that "soon". > > * INFO: We need a "person-of-contact", one for each contact taken: to > be decided across the dispatch. > > * QUESTION: How and when do we need to be ready to send the sponsoring > requests? > A: 15 June, in order to be able to send before end-of-June. > A: Raw draft to be ready on 1 June. > > * INFO: We have to followup the sponsoring requests, including call > them over the phone; "Day-0: send the letter; Day+5/10: phone > them" is a good plan. > * INFO: Strategy is "Divide and Conquer": we build the list and > dispatch it through the volunteers; one person does the > follow-up but we keep a central point of contact (role email > address ?) > > == Bylaws == > > * INFO: Tax-exempt donations are possible towards foundation like FFIS > in Germany or FSFE as represented in Switerzland; > * INFO: VAT is an open question, not sorted out yet. > We don't know if we have to pay VAT on sponsorship we receive, > or on goods we sell. > > * DECISION: Postpone decision about the association structure we want > to DebConf13 to times with more information (especially > VAT). > > = Next meeting = > > DECISION: Monday 18. June 2012 in Bern; time and place to be confirmed > later on. > > _______________________________________________ > Debconf13-localteam mailing list > debconf13-localt...@lists.debconf.org > http://lists.debconf.org/mailman/listinfo/debconf13-localteam -- Kevin Mueller Neubrückstrasse 55 CH - 3012 Bern Phone +41 31 301 89 61 Mobile +41 78 614 00 66 mailto:ke...@urbanfields.net GPG 0xFE224440 Skype: kevinmoilar | Twitter: kevinmoilar
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