----- Forwarded message from Clint Adams <sch...@debconf.org> -----
Date: Mon, 12 Jul 2010 00:49:31 +0000
From: Clint Adams <sch...@debconf.org>
Subject: [Debconf10-localteam] July 11 local team meeting notes
To: DebConf10-Localteam List <debconf10-localt...@lists.debconf.org>
Mail-Followup-To: DebConf10-Localteam List
<debconf10-localt...@lists.debconf.org>
present: micah, Clint, fugit, biella, DrDub, MrBeige, Hydroxide, _hc, bgupta,
jeremyb, simonft, kevix, Jonah
* General run-through of how things should work, arrival to departure, coming
back to decisions and discussions later
- travel information pack with directions and instructions for getting
through customs
- go to dorms first, dorm people have checklist of everyone's name, arrival
date, departure date
- get keys and additional information (hacklab hours, &c.)
- office open until 9pm, afterward checkin must be achieved by contacting
security guard on duty
- then go to Mudd when open
** DebCamp arrival
- first day of DebCamp (Sunday 25th), guard will show up at 8am or 10am,
Carleton lounge furniture arrangement, may or may not have food, guard leaves
at 8pm
- weekdays Mudd opens at 9am, security guard wil
** DebCamp
- CS lounges will be closed, people will hack in Carleton Cafeteria/Lounge
- Front Desk can be right in Mudd lobby or integrated into hacklab
- Food situation not decided yet
- Mudd closes at 7pm, guard shows up until 11pm or 1am (emergency access
later if necessary)
- Advise people to not leave laptops/equipment lying around, CUPS does not
want to investigate thefts
** DebConf arrival (saturday)/weekend
- CS area will be also opened, in addition to Carleton, will need people to
monitor its access (checking badges and whatnot)
- Talks (Debian Day) start Sunday morning, guards arrive at 9 but video team
will set up earlier
** DebConf
- CS lounges will be open for hacklab (two hacklabs) until 9pm or 10pm
- guard stays until 3am or something
- identify the 10 columbia cardholders
** DebConf departure
- Tear stuff down Saturday night?
- No guard on Sunday?
- Rental stuff will be collected Sunday or Monday
* caterpillar madness ensued
* Report-backs on specific areas that need to happen before conf. - general
outline by coordinator of what should happen and when, solicit help with
unassigned tasks (these things should not to do it soley by emself)
** Housing coordinator (simonft) [[DebConf10/Housing]]
- Intern does not read email frequently
- Marga trying to get list of room availability, CU delaying this and
therefore delaying the housing deadline
- Simon primarily proxying for Marga
** Volunteer coordinator (biella) - [[DebConf10/ConferenceVolunteers]]
- Biella recruiting volunteers through use of lolcats, possibly NYLUG,
Bosnians
- need people to help with roles
** John Jay food coordinator (jeremyb/bgupta?) [[DebConf10/Food]]
- interface with JJ on a day-to-day basis
- two weeks in advance, commit to 240 meals per day (120 lunch, 120
dinner), plus volunteers to work the door and coordinate with their staff
- not approved by CU management yet
- need to know exactly what meal days during debconf and debcamp (Lunch and
Dinner for: Monday, Tuesday, Thursday, Friday of DebConf, lunch and dinner for
Wed/Thurs/Fri DebCamp)
- at the end of every meal someone with a SPI credit card will need to pay
for everything to settle up
** Schwag (drdub)
- DrDub will not be selling t-shirts
- Tote-Bags, Pablo wants vendor referral
- Green bags targeted
* Areas we need someone to bottom-line/coordinate still
** Arrivals Packet coordinator (Hans) [[DebConf10/TravelInfo]]
[[DebConf10/Welcome]]
- handle travel information arrival packet with maps, directions,
cheatsheet, directions to dorms, instructions for checkins, emergency phone
numbers, hacklab hours, food recommendation, where to go,
- first-night instructions (how late hacklabs are open, recommendations for
food)
** Arrival weekend food coordinator [[DebConf10/FoodArrivalWeekend]]
[[DebConf10/Food]] - jeremyb/Hydroxide
*** what is food in arrivals weekend (Debian Day) and departure day food
(saturday)?
- at global team meeting people preferred the box lunches idea ("B or D"),
go to park?
- jeremy has some options for food from making inquiries
** DebCamp food coordinator - [[DebConf10/Food]] - micah
*** what is food in debcamp?
- eating in DebConf spaces frowned upon
- agreed: Wed/Thur/Fri JJ during Debcamp
- Sunday/Monday/Tuesday: take-out and go-out
** Debian day and outreach [[DebConf10/DebianDay]]
- web page for debian day needs to be finished, biella has created text
- talks have been scheduled
- there is a kick-off opening plenary session which is mostly about DebConf
rather than DebianDay
- maybe should do a "What is Debian?" biella is happy to work on that,
others?
- DrDub, bgupta, and biella will discuss DebianDay registration ideas
- working with Software Freedom Law Center (SFLC) on press. waiting on some
materials from Ganneff
- bgupta is now the global press team
- press stories, if anyone has any hooks for ideas, send then to press@
- press meeting to be scheduled early this week
** Day trip coordination [[DebConf10/DayTrip]] - Clint, micah
- food for day trip
- ideas at coney island
- "travel brochure"
- transit logistics, meeting points
- corralling people to baseball game, games
- DPL first pitch options
- ticket raffle/giveaway
* Sponsor wrangling
- having some difficulty getting some people to pay. need .eps from Lee for
t-shirt.
- jimmy will help on getting some org.io to get the log
* Non-critical fun stuff we could do:
** Monkeysphere auth for DC10 infrastructure
** Asterisk server, VoIP extensions for each attendee
* AOB
* next meeting
We need a t-shirt sales person, SPI booth for donation
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