Hi global team,
The meeting below happened in person on Saturday. Notes were collected via
whiteboard. If you want more information about anything below, just ask.
- Jimmy Kaplowitz
ji...@debian.org
----- Forwarded message from Clint Adams <sch...@debian.org> -----
From: Clint Adams <sch...@debian.org>
To: DebConf10-Localteam List <debconf10-localt...@lists.debconf.org>
Subject: [Debconf10-localteam] March 13 localteam meeting notes
Date: Sun, 14 Mar 2010 01:24:30 +0000
Our collaborative notes / faux minutes:
- introductions
- no new volunteers
- reports from teams
- talks
- call for papers is on the wiki. also some related pages describing terms
related to this week and page for ideas
- most importantly, we are trying to get more than just talks: debates, art
installations, workshops, other interesting contributions ...
- brainstorming page is for both proposing things, and going there to look
ideas for you to _give_ someone else's idea of a talk.
- see various emails to the lists
- invited one speaker (Eben Moglen) and he also wanted SFLC to be involved
(which we want too)
- platinum sponsors have bought the ability to present a sponsored free
software talk
- various penta things need to be done (drop down list needs to be changed)
ACTION
- some global people will help with things like selecting talks
- What address to be used to reach the talk team? list or not? something
with minimal transparency is desired: ta...@dc.org .. If you reply to
something from here, reply and CC ta...@dc.org. Redirect questions to the
broader list if they apply there.
- When is the deadline? (sponsorship deadline is april 15th but that
doesn't have to be it)
- discussion of talk selection date: May 15? May 20? deadline for
submissions: April 15? May 1?
- tentative decision: may 1 for submissions deadline
- talk selection retreat idea
- second CfP?
- where to send to / who sends it from/what return address? send from
"ta...@dc.org"
- Sponsorship
- if we don't get money we will eat ramen noodles (but not high-quality
ramen noodles) for a week
- corporate stuff is ongoing, many former sponsors have been mailed.
- We could use some government contacts. Who knows gov contacts whom can
get things? Biella has some ideas. But in the US government funding is much
less than other countries.
- Once you get some big names, it's easier to go after smaller sponsors.
- there is money at columbia for things students are involved in. That is
a possible funding source, if you can get something involved that benefits the
students.
- Biella will contact ACM at NYU.
- If you want to get _your_ company to sponsor, contact pablo and he can
give you information about it. There are lots of ideas here (not listed in the
notes)
- Other universities might sponsor?
- Follow-up from DC9 - still trying to send out thank-yous
- Postpone decision of sponsorship decision timeline until next meeting
- Next meeting at: target to the weekends after the sponsorship deadline
(April 15th)
- Reconfirmation deadline and it's interactions with the various forms of
sponsorship. DECIDED: June 1st is reconfirmation deadline.
- Deciding reconfirmation dates is hard. See below for a decided timeline
- T-shirts
- what about an option to buy a t-shirt without sponsorship on it? Best to
not annoy sponsors, we could say "everyone gets shirts with sponsors, you can
buy one without sponsorship if you want".
- Day trip
- What day? Friday is coney island fireworks.
- Coney island game+fireworks (fireworks at 2100 or 2130)? (What if this
was the conference dinner instead?) Combine coney island and the formal dinner
together?
- Rain contingency plan?
- The only reservation is that Friday isn't in the middle of the week
- Group baseball tickets need three weeks notice and you get lots of nice
perks.
- Coney island (D 125th -> Stillwell is accessible)
- DECIDED: daytrip Wednesday, Coney island plan.
- Should plan a DebianNYC event to Coney Island to test it out and make
plans and all.
- Food
- We can use the cafeteria to serve our own food (we can't use our own stuff
there)
- What breakfast options are there around the morning? What other locations
around are there?
-
- Registration stuff
- discussion: We need a category that caters more towards corporate people
whom don't
- Sell something like SFLC membership with registration, to make prof
attendees feel good? Other things to make prof registration above and beyond
actual cost more attractive.
- Next meeting agenda
- Check in with groups who report back
- Discussion about the food
- Timeline:
- March 17 - Registration reminder email
- April 15 - registration for sponsorship
- April 17 - Event submission reminder
- April 17 - bursary committee decides who gets sponsorship money (first pass)
- may 1 - Talk submission deadline
- may 20 - Talk committee says "yes or no to talks"
- Reconfirmation reminder mail
- June 1 - Reconfirmation deadline
- June 15- Publish schedule
- Preliminary housing assignments (shown to attendees)
- July 1 - Housing numbers confirmed
- July 9 - Send housing numbers to CUHousing
_______________________________________________
Debconf10-localteam mailing list
debconf10-localt...@lists.debconf.org
http://lists.debconf.org/mailman/listinfo/debconf10-localteam
----- End forwarded message -----
_______________________________________________
Debconf-team mailing list
Debconf-team@lists.debconf.org
http://lists.debconf.org/mailman/listinfo/debconf-team
