Author: orcmid
Date: Thu Sep 1 18:21:31 2016
New Revision: 1758829
URL: http://svn.apache.org/viewvc?rev=1758829&view=rev
Log:
Abridged version of the approved 2016-07-20 Board Minutes that includes only
coverage related to Apache OpenOffice, including the OpenOffice report to the
Board for 2016Q2.
Added:
openoffice/pmc/BoardReportsArchive/2016-07-20-AOO-FINAL.txt (with props)
Added: openoffice/pmc/BoardReportsArchive/2016-07-20-AOO-FINAL.txt
URL:
http://svn.apache.org/viewvc/openoffice/pmc/BoardReportsArchive/2016-07-20-AOO-FINAL.txt?rev=1758829&view=auto
==============================================================================
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+ The Apache Software Foundation
+
+ Board of Directors Meeting Minutes
+
+ July 20, 2016
+
+ ABRIDGED VERSION PROVIDING THE COMPLETE APACHE OPENOFFICE BOARD REPORT
+ IN THE MINUTES AS APPROVED BY THE BOARD ON JULY 20, 2016
+ Authoritative full version at
+<http://www.apache.org/foundation/records/minutes/2016/board_minutes_2016_07_20.txt>
+
+[ ... ]
+
+ 6. Committee Reports
+
+ Summary of Reports
+
+ The following reports required further discussion:
+
+ [ ... ]
+ # OpenOffice [mh]
+ [ ... ]
+
+ [ ... ]
+
+ AR. Apache OpenOffice Project [Dennis E. Hamilton / Chris]
+
+ See Attachment AR
+
+ @Jim: Work with PMC to plan next steps for the project
+
+[ ... ]
+
+============
+ATTACHMENTS:
+============
+
+[ ... ]
+-----------------------------------------
+Attachment 9: Report from the Apache Security Team Project [Mark J. Cox]
+
+[ ... ]
+
+Stats for June 2016:
+
+14 CVEs issued to projects (some may not be public yet).
+
+e-mails to security@
+
+8 Phishing/spam/proxy/attacks point to site "powered by Apache" or
+ Confused user due to Android licenses
+
+[ ... ]
+
+18 Vulnerabilities reported to projects
+
+ [ ... ]
+2 [openoffice]
+ [ ... ]
+
+[ ... ]
+-----------------------------------------
+Attachment AR: Report from the Apache OpenOffice Project [Dennis E. Hamilton]
+
+DESCRIPTION
+===========
+
+Apache OpenOffice is an open-source office-document productivity
+suite. There are six productivity applications based around the
+OpenDocument Format (ODF). With limited support for other formats,
+OpenOffice ships for several platforms and in dozens of
+languages.
+
+STATUS
+======
+
+Limitations of capacity and coordination of the project's moving parts are
+ongoing concerns.
+
+
+ISSUES FOR BOARD AWARENESS
+==========================
+
+Concerns for Board attention are in the Issues section, below.
+
+
+RELEASES
+========
+
+There is no Apache OpenOffice release in this quarter. It has been 8 months
+since the last release and a backlog of maintenance and feature updates
+is accumulating.
+
+Complete Release History
+ 2015-10-28 4.1.2
+ 2014-08-21 4.1.1
+ 2014-04-29 4.1
+ 2013-10-01 4.0.1
+ 2013-07-17 4
+ 2013-01-30 3.4.1 refresh (8 more languages)
+ 2012-08-21 3.4.1 incubating
+ 2012-05-08 3.4 incubating
+
+PMC/COMMITTERS
+==============
+
+The recognition and invitation of potential PMC members has slowed.
+There are 27 current PMC members. Complete history is available in
+PDF at http://s.apache.org/vji .
+
+ The last preceding PMC addition was on 2016-03-05
+
+ 2016-06-08 Oliver-Rainer Wittmann (orw) retired
+ The last preceding retirement was on 2016-01-28
+
+In this quarter, 87% of the 199 (down from Q1 540) private@ posts
+were by PMC members. Of those posts, 89% were by 7 members (relatively
+unchanged) and 11 did not post at all (a decline).
+
+Committers
+----------
+
+There are 139 committers as of 2016-06-30. 22 have registered PGP keys.
+The recognition and invitation of potential committers has flattened out.
+
+ Last previous committer addition was on 2016-04-22
+
+ 2016-06-08 Oliver-Rainer Wittmann withdrew
+ Last previous committer withdrawal was on 2016-01-28
+
+ACTIVITY
+========
+
+Moving parts of the Apache OpenOffice project span three inter-connected
+layers.
+
+ * Development, Release Engineering, and Deployment
+ - Development and release engineering
+ - Deployment and take-up
+ - Branding
+ and internationalization, QA, and documentation
+
+ * Project Community Lists and Archives
+ development topics, user-facing information, user reports,
+ trouble-shooting, and feedback
+
+ * Public Project-Community Interfaces
+ tying together development, users, and support areas:
+ - Bugzilla and issue tracking
+ - Wiki and Documentation
+ web site (two flavors), and Community Forums
+
+Development and Release Engineering
+-----------------------------------
+
+Separate source-only release of UNO Tools for independent usage has stalled
+with inability to obtain enough binding votes for a release candidate.
+
+Addition of feature updates along with maintenance for a release 4.2.0 has
+stalled without preparation of any release candidates as of 2016-06-30.
+
+Activity to upgrade the build system stalled on difficulties with obtaining
+efficient Windows builds.
+
+A documented walkthrough of the Windows build process still needs review
+since the previous report.
+
+Deployment and Take-Up
+----------------------
+
+For the eight months since release of AOO 4.1.2 through 2016-06-30,
+there are 29 million downloads, averaging about 850,000 per week and now
+down to about 600,000 as we enter North American Summer in the last week.
+Platform take-up is relatively constant:
+
+ 87.5% for Windows,
+ 7.8% for Macintosh, and
+ 4.7% for all other distributions
+
+In the same time span, release 4.1.1 had 26.2 million downloads.
+
+US destinations have the greatest number of downloads by nationality,
+representing but 15% of the total. English language localization
+is chosen for 41% of recent downloads, with 11 languages in the top
+92%: English, French, German, Italian, Spanish, Japanese, Russian, Polish,
+Portuguese, Chinese and Dutch in decreasing order. The remaining 8%
+includes 27 additional languages and the SDK. Details are in the PDF at
+https://s.apache.org/2fwg
+
+SourceForge serving of downloads has continued with its much-improved
+usability and up-time.
+
+
+Branding
+--------
+
+The project is still not making any changes involving the new feather logo
+and powered-by graphics. This is not a priority.
+
+There is typically one request for use of the marks each month.
+
+The counterfeit OpenOffice of an anonymous imposter has finally been removed
+from the application store where it was offered.
+
+There is typically one monthly report of a suspected trademark misuse (or
+confusion about selling of Apache OpenOffice).
+
+Community Lists and Archives
+----------------------------
+
+Every mailing list has decreased in average monthly activity from 2016 Q1
+to 2016 Q2. Some mailing lists have insignificant traffic. Because of
+Northern Hemisphere Summer, it is too soon to know how much the year-over-
+year decline in activity has continued.
+
+The complete compilation of the data is in PDF at
+<https://s.apache.org/OHfh>. The list is in decreasing order by 2015
+activity.
+
+ LIST AVERAGE MONTHLY ACTIVITY
+ 2012 2013 2014 2015 2016Q1-Q2
+
+ dev@ 1266 1124 552 340 226
+ users@ 235 198 328 219 208
+ users-de@ 38 167 147 94 102
+ utenti-it@ 29 40 30 37 22
+ i10n@ 211 225 119 34 18
+ qa@ 150 127 71 16 15
+ api@ 30 35 20 15 1
+ doc@ 7 41 25 12 19
+ dev-de@ 0 0 42 6 7
+ general-es@ 34 24 9 4 4
+ marketing@ 63 87 18 3 2
+ progetto-it@ 12 17 8 2 0
+ users-fr@ 1 4 6 0 0
+ geral-ptbr@ 21 5 1 0 0
+ general-ja@ 3 2 0 0 0
+
+Bugzilla and Issue Tracking
+---------------------------
+
+The rate of new bugzilla issues is steadily decreasing since 2013, the first
+full year of the Apache OpenOffice Top-Level Project. The rate at which
+issues remain unresolved over all that time is stubbornly in excess of 40%.
+The complete tabulation is in the PDF at http://s.apache.org/YFT
+Qualitative analysis at <http://s.apache.org/SNg> applies.
+
+Wiki and Documentation
+----------------------
+
+The documentation effort initiated in 2013 is stalled.
+
+New volunteers arrive periodically although concerted, sustained effort is
+absent.
+
+Along with significant outdated material on the MediaWiki, changes in the
+product are not accompanied by corresponding user documentation.
+
+
+ISSUES
+======
+
+Continued identification of risks and issues of capacity and capability is
+brought to public lists for discussion on the state of the project in the
+community.
+
+The limited supply of expert contributors with the capacity, capability, and
+availability for sustaining the project is reported.
+
+Overall
+-------
+
+The arrival of newcomers is at a slow trickle. Arrivals on the developer, QA,
+and docs lists seek assignments and mentoring. The newcomers appear eager
+though lacking project and product knowledge. The project has negligible
+capacity to support them at that level.
+
+Release Engineering
+-------------------
+
+Providing a faster maintenance-release cadence to push out important
+fixes still has no support.
+
+The buildbot for Windows binaries has failed continually for almost a
+full year (since 2015-07-28). There is no buildbot for OS X. The project
+fears risk of regressions from changes that are developed and successfully
+applied for Linux and FreeBSD, the primary tools of the few active developers.
+
+The project also risks inability to prepare release candidates and then
+provide adequate binding votes for candidates that might be achieved.
+
+Branding
+--------
+
+Investigation of inappropriate use of Apache brands for OpenOffice occurs
+when brought to the attention of the PMC. It is also easy to conduct
+internet searches and discover a frightening number of likely trademark
+misuse cases. Try an Internet search for "Open Office." Or just search for
+the same on ebay.com or ebay.co.uk. E.g.,
+http://www.ebay.com/sch/i.html?_from=R40&_nkw=Open+Office
+
+The PMC is overwhelmed by this onslaught. There is insufficient capacity
+and comfort at working through this situation.
+
+We need to develop better templates for engaging producers of products that
+invite confusion with Apache OpenOffice. We need to find ways to pursue such
+cases that do not overwhelm the capacity of the Project Management Committee
+to manage. We also need to simplify the engagement of trademarks@, especially
+where distributors of third-party software impose friction in the acceptance
+of trademark violation complaints.
+
+That looks like a full-time job and the volunteer cycles are not available.
+
+Server Support
+--------------
+
+The Apache OpenOffice PMC is obligated to provide software installation,
+maintenance, and administration of unique services spun up on behalf
+of the project. This includes the Community Forums, the MediaWiki, and
+build slaves for Windows and flavors of Linux. It would apply
+to a build slave for OS X if one were added to the list.
+
+That's a rare skill among those to whom work and support of Apache OpenOffice
+appeals. We appear to lack enough expertise and capacity to handle the
+obligations for tending to these infrastructure-hosted services.
+
+We require assistance in finding a way to arrive at a satisfactory
+arrangement that the PMC has the ability to support.
+
+
+[ ... ]
+
+------------------------------------------------------
+End of minutes for the July 20, 2016 board meeting.
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