Very well said Frank.
And if the meeting really needs (why?) that regular dude to appear, they can 
give a 20 min intro (same slides as last year, no doubt) and share the lectern 
with a  student / postdoc who presents the new science.

Marko

On 24 Jul 2020, 07:17, at 07:17, Frank von Delft <frank.vonde...@sgc.ox.ac.uk> 
wrote:
>Thanks Stephen for reminding me there's a point no-one raised at the
>time:
>
>There are two sets of people that have agency in this:  1) the
>organisers, and 2) the ones that get the invites.
>
>Group 1 already have a tough job:  organising a meeting is a pile of
>work - so go easy on them.  (Or organise one yourself, and have fun.)
>
>
>It's Group 2 that is by far the largest and most powerful:  we who are
>in it really do not need to accept /every/ /single /invitation; it is
>not only in our power but also our duty (on many levels) to send group
>members or collaborators instead - even just occasionally can already
>make a difference.
>
>And then suddenly we discover all these female and minority and other
>under-priviledged speakers that lie in our gift to advance - and even
>better, we get to do some mentoring while we're at it, not least to
>teach that most insidious skill that we the priviledged were handed for
>
>free, namely how to wear our priviledge lightly by taking it for
>granted.
>
>(I cannot of course claim this insight as my own, or even claim to be
>particularly consistent at it - so I must thank group members and
>colleagues and spouses for making the penny eventually drop by holding
>my toes to the fire.)
>
>
>But yes, organisers:  you /can/ ask your invitees to help you, by
>reminding them that you're not in fact interested /in //them as
>speakers, /just in having their work presented at your meeting -- so
>could they please suggest someone suitable.
>
>phx.
>
>
>
>
>
>
>
>
>
>
>
>
>
>On 23/07/2020 10:21, Stephen Curry wrote:
>> It has been on my mind to respond to this thread since I was made
>aware of it in late February. Not because I regard myself as any sort
>of sage on these matters, but because I received a phone call from
>someone asking me to speak out. This person did not want to give her
>name and or to go into specific details, but it was clear that the
>issue matters a great deal to her. Unfortunately, she called while I
>was in the midst of trying to do three other things, so I did not give
>our discussion all the attention it deserved and that is a matter of
>some regret. I hope I can make some small amends by contributing here.
>> First off, I make no pretence at expertise. And nor am I going to
>pick up on individual comments, I just want to make some general
>observations and suggestions.
>>
>> It is good to see this discussion happening within the CCP4 community
>and to see so many people engage. The question of female representation
>in academic workshops and conferences is a live one and one where we as
>a community must do better. This is not simply a matter of suggesting
>that more women should step forward to volunteer their services. And
>nor would I suggest having women-only events, except perhaps as a
>provocative experiment to give those of us in the majority (i.e. white
>men) a little taste of what it feels like to be excluded.
>>
>> To my mind the key here is to recognise the systemic biases and
>accept that we all have a responsibility to fix the system. We can’t
>simply leave ‘solving the problem’ to those in the under-represented
>groups (whether they be women, people of colour, disabled people etc).
>It is tiring for women (and other minoritized groups) to keep having to
>point out what is wrong;  that burden in itself is part of the
>structural bias. And nor should we ignore or silence their concerns
>because we have not seen or experienced them ourselves.
>>
>> Listening has to be a central part of the process, or ‘people talking
>to people’ as Atul Gawande puts it in an insightful piece about how to
>get people to see things from a different perspective
>(https://www.newyorker.com/magazine/2013/07/29/slow-ideas). This isn’t
>always going to be easy, but if we are really committed to including
>all people of talent within the scientific community and enjoy the
>intellectual fruits (and justice…) of diversity, we need to be prepared
>for what Margaret Heffernan (another of my favourites) might call
>‘creative conflict’
>(https://www.ted.com/talks/margaret_heffernan_dare_to_disagree?language=en).
>>
>> Of course, tools and processes will also help. I agree with those who
>suggest that we should be proactive about seeking out women and other
>under-represented folks when looking for workshop tutors or conference
>speakers (or new people to hire). To that end, at Imperial we have
>introduce a new conference policy (which others are free to copy – that
>is in part how we constructed it ourselves -
>https://www.imperial.ac.uk/equality/governance/policies/conference-policy/).
>This sets out not only a code of conduct but also guidance on how to
>ensure better representation among speakers and panellists at workshops
>and conferences. Those of us in the majority who are accustomed to
>receiving invitations to speak have a crucial role to play here in
>testing the organisers’ commitment to diversity. I have a personal
>policy of not appearing on all-male panels or line-ups of speakers. I
>am now also trying to apply that to promote other aspects of diversity.
>>
>> I could go on. The problem of gender inequality is long-standing.
>Progress has been made but only slowly. The Athena SWAN charter rightly
>has its critics in the UK, but it is starting to move the numbers (in
>those depts and institutions where engagement is strongest), and it has
>normalised the discussion. One further suggestion from the thread that
>I would support is inserting discussions about the issues of equality
>and diversity within regular academic conferences; if you have a
>dedicated meeting, usually only the converted show up. Better to ambush
>the unwary.
>>
>>   With best wishes,
>>
>>   Stephen
>>
>> ____________________________________________________________
>> Stephen Curry PhD
>> Assistant Provost (Equality, Diversity & Inclusion)
>> Professor of Structural Biology
>> Department of Life Sciences, Room 404A, Sir Ernst Chain Building
>> Imperial College, London SW7 2AZ, UK
>>
>> ____________________________________________________________
>>
>>
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