Response inline On Thu, Sep 10, 2015 at 1:26 PM, Lew Scholl <lewsch...@gmail.com> wrote:
> I'm struggling to assemble all this into an agenda that makes sense for > the board meeting. It looks to me like we are trying to pack the agenda > with so much stuff that we won't be able to get to it all. The most > important parts are: 1) Review and approval of 5 sets of minutes, 2) Review > of the financial reports, 3) Planning the elections, 4) Approval of the two > sets of policies and procedures that Kelly suggests, and 5) possibly coming > up with a budget (although Kelly tells us that there's no requirement to > have a budget if we approve expenses individually). > I agree and these proposals were in before the other items > > My personal opinion is that it would be difficult to even do justice to > all of the above. So what do people think about having one item like > "Setting a date for a special meeting to discuss 1) Endorsement of the > Welcome Home Coalition > <https://drive.google.com/file/d/0BzXQ1XM0s0ZCbHlVVmhXbXFmMnc/view?usp=sharing> > and 2) Planning for the community awards night. > <https://drive.google.com/file/d/0BzXQ1XM0s0ZCVENVZXdKMTBKTVE/view?usp=sharing> > and possibly something about the "Pollinator Parkways". See the links above > for documents explaining each one of those proposals. > I would encourage the board to postpone these items and not use a special meeting to address them as these issues do not seem to meet the bylaws requirement for a special meeting which says "The chair may call a special meeting of the board when the timeliness of the regular meeting is insufficient to take action on particular issues. " I have not seen anyone make a case for timeliness being a issue on either of these matters and as far as I know. > > I am attaching PDF files of all of the minutes that we need to review and > approve. Also here are links to the documents that Kelly has suggested we > approve for "Procedural Rules > <https://drive.google.com/file/d/0BzXQ1XM0s0ZCTXdONWJDOW1CdWc/view?usp=sharing>" > and the "Steering Committee Charter > <https://drive.google.com/file/d/0BzXQ1XM0s0ZCZ1dzSHJ2a09QV3M/view?usp=sharing> > ". > > I will be glad to re-post the agenda when we come up with one that can > reasonably be achieved. > > Lew > > > > > > > > On Tue, Sep 8, 2015 at 7:32 PM, Benjamin Kerensa <bkere...@gmail.com> > wrote: > >> Hello, >> >> Response inline >> >> On Tue, Sep 8, 2015 at 5:44 PM, Fritz Hirsch <fritz.hir...@gmail.com> >> wrote: >> >>> Hello Ben - >>> >>> Kelly had a few suggestions about what we should have on our 9/14 >>> agendas - see below. The first item isn't on the agenda that Lew announced >>> last night, but Kelly told Lew and I that we can add items to the agenda >>> after we make an initial announcement. >>> >>> 1. Welcome Home Coalition. We can add it and discuss for 5 minutes on >>> the board agenda. Attached is an item Kelly suggests we circulate at the >>> board and general meeting. She suggests having this item on both the board >>> (5 minutes as I said above), and the general meeting. At the general >>> meeting, we can take a "straw poll" of the membership and see if they like >>> it. If they like it, the board members present in the general meeting can >>> vote. All of the foregoing is Kelly's suggestions. *Lew if Ben is >>> agreeable to the above, could you kindly add them to our agenda >>> announcements?* >>> >> >> This would work for me I did a straw poll on Facebook where 22 neighbors >> seemed to be supportive 10+ leaving comments indicating they are supportive >> of it the board can see those remarks here: >> https://www.facebook.com/groups/montavilla/permalink/10153394808615485/ >> >> I also spoke to the Exec Director at WHC and she is very supportive of >> the MNA becoming a endorsing member should its board so choose she points >> out many groups we work with including APANO and JOIN are already endorsing >> members (https://welcomehomecoalition.org/the-team/), >> >>> >>> 2. About Community Awards Night, that's already on the board agenda, >>> for 5 minutes, to see generally if the board is behind the idea, and to >>> discuss some. Kelly suggests that if you want to move forward with this, >>> that you please write up a brief description and next steps for it, for the >>> board to approve during our 9/14 board meeting, then it can be worked on it >>> via email or committee. If you will do this, please send it to the full >>> board and include Kelly. The foregoing is Kelly's suggestions. >>> >> >> So the plan is very simple I already have a certificate complete which I >> circulated and I believe Kelly was purchasing frames but next steps are >> attached in pdf for the board to review. >> >> >>> >>> 3. About Pollinator Parkways - Kelly suggests we wait until November >>> for the board to approve the idea, so there is time for the board to get a >>> full presentation on the idea. Please feel free to share your thoughts on >>> this approach. >>> >> >> This was submitted on behalf of neighbor Sherrie Smith she came and did a >> presentation to the board and membership already on the concept of her >> project she is asking to become a fiscally sponsored project so she can >> better serve neighbors in Montavilla. Also she may be seeking a small grant >> from SEUL so I am not sure what the timeline like that is or whether she >> could wait till November. (Maybe Kelly could tell the board). >> >> >>> >>> Fritz >>> >> >> >> >> -- >> Benjamin Kerensa >> >> > > > -- > > Lew > -- Benjamin Kerensa
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