The Document Foundation
Board of Directors Meeting 2022-03-21
Meeting Minutes
Date: 2022-03-21
Location: Jitsi
Session chair: Thorsten Behrens
Keeper of the minutes: Stephan Ficht
In the meeting:
Board Members - Cor Nouws, Jan Holešovský, Thorsten Behrens, Caolán
McNamara, Emiliano Vavassori, Paolo Vecchi, Laszlo Nemeth
Board Deputy Members - Gabriel Masei, Gabor Kelemen
Membership Committee Members -
Membership Committee Substitute Members -
Team - Sophie Gautier, Stephan Ficht, Florian Effenberger, Guilhem
Moulin
Community - "Fellow Jitster"
Representation: None
The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2 of
the Board of Directors members, which gives 4. A total of 7 Board of
Directors members are attending or represented in the call.
The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.
The meeting is quorate and invitation happened in time. From now on,
motions can be passed with the agreement of a simple majority of those
remaining present. The majority threshold is currently 4.
Any updates regarding director affiliations & statements of conflicts of
interest for agenda items:
* no changes, current affiliations see election page:
https://elections.documentfoundation.org/2021-board/candidates.html
The meeting commences at 17:04 UTC / 18:04 Berlin time.
Public part
1. Q&A: Answering questions from the community (all, 10 mins)
Rationale: Provide an opportunity for the community to ask questions
to the board and about TDF
+ any questions? (Thorsten)
+ none this time
2. Discuss: Attic Proposal (Thorsten and Emiliano, all 5 min)
Rationale: final comments & vote
Text of proposal: https://listarchives.tdf.io/i/eycf9KoH7T0CgoHbbQRvoN0l
+ Sophie's name in the proposal, going to be corrected (Emiliano)
- no need for specific people's names to be listed, just the roles
- Ilmari is mentioned too
+ CVS -> VCS (Thorsten)
+ some more small typos
+ open repository (Paolo)
+ wait few months, see how it goes
+ then apply the attic policy if needed
+ can see how it goes and if anything needs to be amended
+ see nothing else the attic policy would be applied for, asked that
question
+ let's decouple from Online (Thorsten)
+ we discuss a general proposal (Kendy)
+ if no one working on it nothing will happen (Paolo)
+ discussion on Online is a separate decision (Thorsten)
+ what concrete changes are needed? (Thorsten)
+ like to call for vote, email vote
+ conclude for the final version with Emiliano
+ ai Thorsten / Emiliano to roll all changes & typo fixes into final
version, then call for a vote
Public meeting ends at 17:13 UTC / 18:13 Berlin time.
Private part
3. Discuss & vote: budget for 2022 (Thorsten, all 40 mins)
4. Discuss: Last minute item(s) (owner of the item, all 5min)
Private meeting ends at 18:13 UTC / 19:13 Berlin time.
Thorsten Behrens (Session chair)
Stephan Ficht (Keeper of the minutes)
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Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org
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