The Document Foundation
Board of Directors Meeting 2021-07-30
Meeting Minutes
Date: 2021-07-30
Location: Jitsi
Session chair: Lothar Becker
Keeper of the minutes: Stephan Ficht
In the meeting:
Board - Thorsten Behrens, Lothar Becker, Emiliano Vavassori, Cor
Nouws, Franklin Weng
Board Deputies - Nicolas Christener, Paolo Vecchi
Membership Committee -
Membership Committee Deputies - Uwe Altmann, Shinji Enoki
Team - Stephan Ficht, Florian Effenberger, Sophie Gautier, Guilhem
Moulin
Community -
Representation: Nicolas for Michael, Paolo for Daniel
Chairman of the Board is in the meeting. One of the Chairman or Deputy
Chairman is required to be present or represented for having a quorate call.
The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2 of
the Board of Directors members, which gives 4. A total of 7 Board of
Directors members are attending the call.
The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.
The meeting is quorate and invitation happened in time. From now on,
motions can be passed with the agreement of a simple majority of those
remaining present. The majority threshold is currently 4.
The meeting commences at 13:02 Berlin time.
Public Part
1. Q&A: Answering Questions from the community (All, max. 10 min)
Rationale: Provide an opportunity for the community to ask questions
to the board and about TDF.
* no feedback on tenders received:
* autoupdater:
https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00187.html
* dynamic diagram:
https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00186.html
+ any questions? (Lothar)
+ had two tenders, happy about feedback (Florian)
+ both are fine and in a good state
+ publication likely next week (Florian)
2. Discuss&Plan: LibOCon 2021 - Status update and further planing of the
meeting schedule (Florian, all 10min)
Rational: get information about status and talk proposals, to fix
concrete date and time for the usual (joined) body meetings
* conference: Thursday, September 23 - Saturday, September 25
* CfP ended, scheduling in progress
* sponsorship packages still available
* internal meetings: Monday, September 27 and Tuesday, September 28,
12:00-15:00 Berlin time (10:00-13:00 UTC)
* Which meetings to have? board, board+MC, board+MC+team? -> needs
scheduling for the two days
* proposal: Monday joint (BoD+MC+team) meetings, Tuesday then
board-only
+ anything needed from BoD side? (Lothar)
+ Italo working on the schedule (Sophie)
+ logo contest finished and decided on the logo
+ block monday Sept 27 for joined meetings (Florian)
+ tuesday Sept 28 for BoD meeting only 12-15 Berlin time
+ will use Jitsi
+ funding Jitsi is work in progress
+ how about prerecording? (Thorsten)
+ plannings are going in this way (Florian)
+ strongly suggest prerecording (Thorsten)
+ define the procedure for the best outcome
+ provide necessary technical settings (Guilhem)
+ will offer videos on our website directly, no need for PeerTube
(Florian)
+ hosting in EU for GDPR reasons (Paolo)
+ proposing BBB available if needed (Paolo)
Public meeting ends at 13:17 Berlin time.
Private Part
3. Discuss&Plan: 2nd round legal advice questions - (Florian, Lothar
all 20min)
Rational: Florian is finalizing the draft by Tuesday, then we can
agree on the final version and next steps during Friday's call
reason why in private: confidential items for advice, preliminary
discussion of offerings
4. Information: Status of capital investment/wealth management
(Stephan/Florian, Lothar, Thorsten, all 5 min)
Rational: board information about status of cooperation with bank
and its transactions
reason why in private: preliminary informations about contracts and
transactions
Private meeting ends at 13:41 Berlin time.
Lothar Becker (Session chair)
Stephan Ficht (Keeper of the minutes)
--
Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: https://www.documentfoundation.org/imprint
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