The Document Foundation
Board of Directors Meeting 2019-07-05
Call Minutes
Date: 2019-07-05
Location: Jitsi
Session chair: Marina Latini
Keeper of the minutes: Michael Meeks
In the call: Marina, Simon, Michael, Thorsten, Franklin, Bjoern, Florian
Representation: Simon for Cor
Chairwoman of the Board is in the call. One of the Chairwoman or Deputy
Chairman is required to be present or represented for having a quorate call.
The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2 of
the Board of Directors members, which gives 4. A total of 6 Board of
Directors members are attending the call.
The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.
The call is quorate and invitation happened in time. From now on,
motions can be passed with the agreement of a simple majority of those
remaining present. The majority threshold is currently 4.
The meeting commences at 14:05 Berlin time.
Public part:
0. Discuss: Almeria meeting schedule (Florian, 5 minutes)
+ Like the idea of a meeting split into two days, but how/when (Marina)
+ can't find anything that can work.
+ feedback on 1.5 - 2 days ? (Thorsten)
+ in theory - had agreement to have Monday meeting (Marina)
+ Tue afternoon - NLP meeting
+ do we need another 1/2 day ? (Thorsten)
+ would prefer two days but ...
+ as a general pattern - starting lunch on day #1 (Simon)
+ Monday, September 9 (calendar invite sent)
+ and having another day, but can't see how to fit it in.
+ suggest do a 9am to 6pm meeting etc.
+ don't let any non-board business to intrude on the day.
+ prefer to keep Sunday clear if possible (Michael)
+ tough to fit partner day in - need a separate event in future
+ perhaps with a hackfest, and the team there.
+ easier to have 2x days at FOSDEM (Marina)
+ more flexible, an dmore days there.
+ in future - ideally (Simon)
+ fly-in, start 1:30pm, have dinner, finish late on 2nd day
+ no MC bits planned for Almeria (Florian)
+ BoD only dinner for Monday evening ? (Michael)
1. Discuss: new Certification Category discussion (Michael, 10 minutes)
+ sorry to leave this lingering, can we punt again.
2. Discuss and Vote: Carbon Policy (Cor, Thorsten, Michael, 10 minutes)
More info and details from Cor with Wednesday, July 3rd as hard
deadline.
+ moved to private.
Public call ends 14:15 Berlin time.
Marina Latini (Session chair)
Michael Meeks (Keeper of the minutes)
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Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org
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