Below are directions for . Sharing a distribution list by e-mail . saving a distribution list that was e-mailed to you . Creating a new distribution list . Adding names to a distribution list . Deleting names from a distribution list
Save a Distribution List Shared with You If a Distribution List (or other Contact) is emailed to you, you must first save it to your Contacts folder before you can use it for sending email. 1. Open the message with the attached Distribution List. 2. Double-click on the attachment. The Distribution List will open. 3. Go to the File menu and select Copy to Folder.. 4. Select the desired Contacts folder and click OK. 5. You can now use the Distribution List to send email. Share a Distribution List with Another User You can send a Distribution List, or any other Contact, with another user. Keep in mind that any changes made to your list will not be seen in the list sent to another person, as they are separate files. 1. Open a new email message and address the message as usual. 2. Click on the drop-down arrow next to the Attachment button and choose Item. 3. In the Insert Item dialog box, select the Contacts folder in the Look in list. 4. Next, select the Distribution List that you wish to send in the list at the bottom of the box. 5. Click OK. 6. Complete the email message as desired and Send. Create a Distribution List This tutorial will show you how to create a Distribution List that will be part of your default Contacts folder. The same procedures will apply if you choose to create a Distribution List in another Contacts folder, such as Public Folder. 1. In Outlook, go to your Contacts folder. 2. On the File menu, point to New, and then select Distribution List. 3. The Distribution List dialog box will open. 4. In the Name box, type the name you wish to give the list (i.e., Project Planning Committee). 5. If you would like to add a description or any other information about the Distribution List, click the Notes tab and type the information in the large notes field. 6. Next, you will need to specify which email addresses should be included in the distribution list. Add or Delete Distribution List Members Once you have created a Distribution List, you must add the email addresses you wish to be included in the list. You may open the list and add new members at any time; you may also remove members as needed. NOTE: To open the Distribution List for editing, go to your Contacts folder (or the folder where the list is stored). Locate the list and double-click on the name. Add Members from an Outlook Address Book 1. In the open Distribution List dialog box, make sure the Members tab is selected and click the Select Members button. 2. In the Show names from the list box, select the address book that contains the e-mail addresses you want in your Distribution List. (The default is the Global Address List for the VUMC Outlook system, but you may choose any Address or Contact list available to you.) 3. In the Type name or select from list box, type the last name of a person you wish to include to jump to that section of the list. Select the name, and then click the Members button. Do this for each person you wish to add to the Distribution List, and then click OK. 4. Be sure to click the Save and Close button in the Distribution List dialog box to save your changes.[cid:[email protected]] Add a Member by Hand If the email address of a person you wish to add to the list is NOT part of an existing Address Book or Contact List, you may add them by hand. Examples might be VU employees outside of the Medical Center, vendors, consultants, etc. 1. In the open Distribution List dialog box, make sure the Members tab is selected and click the Add New button. 2. In the Add New Member dialog box, type in the Display Name and the E-mail Address, then click the OK button. 3. Repeat this procedure for each address you wish to add that is not contained in the existing address books or contact lists. 4. Be sure to click the Save and Close button in the Distribution List dialog box to save your changes. Delete a Member In the event that you no longer wish to include an email address in the Distribution List, you may delete it. 1. In the open Distribution List dialog box, make sure the Members tab is selected and 2. click on the address you wish to delete. 3. Next, click on the Remove button. 4. Be sure to click the Save and Close button in the Distribution List dialog box to save your changes. -----Original Message----- From: [email protected] [mailto:[email protected]] On Behalf Of jim rawls Sent: Tuesday, August 30, 2011 10:38 AM To: [email protected] Subject: [Blind-Computing] how do set up a distribution list in outlook 2007. I need a step by step guide please. thanks. I'm using windows 7 home premium, jaws 12, latest fix on a 64 bit machine. Jim For answers to frequently asked questions about this list visit: http://www.jaws-users.com/help/ For answers to frequently asked questions about this list visit: http://www.jaws-users.com/help/
