Hi Casey,
I would book it like this
2019-11-30 * "Insurance provider" ""
Assets:BankAccount -500.00 EUR
Expenses:Insurance 500.00 EUR
2021-10-14 * "Alice Insurance Loan" "surprise loan from 2019-11-30"
Assets:Receivable:Alice 100.00 EUR
Expenses:Insurance -100.00 EUR
2020-11-01 * "Alice" "she pays back her share"
Assets:Receivable:Alice -100.00 EUR
Assets:BankAccount 100.00 EUR
basically you reduce the expense and instead it becomes receivable assets.
Because from an Income/Expense calculation the 100 EUR should be
transparent for you, only from an asset point of view they happen (until
she pays it back)
Regards,
Patrick
On 14.10.2021 11:40, Casey Link wrote:
Hi there,
This is more of an accounting question than a beancount technical
question, but I've seen similar questions before, so I hope it's ok.
I use beancount to run the bookkeeping for a small local club.
We have insurance costs every year.
It turns out that a portion of these insurance expenses included
"extra" coverage for certain members. These members are supposed to
payback their share.
I need to amend the books to represent the fact that the club is owned
money.
I know how we *should* have done it, something like this:
2019-11-30 * "Insurance provider" "payment for insurance"
Assets:BankAccount -500.00 EUR
Expenses:Insurance 400.00 EUR
Assets:Receivable:Alice 100.00 EUR
2020-01-01 * "Alice" "she pays back her share"
Assets:Receivable:Alice -100.00 EUR
Assets:BankAccount 100.00 EUR
The problem is we only booked the expense as a simple expense.
Is there a way to enter these loans into the ledger such that I don't
edit the past expense transactions?
I've been trying something like this
2019-11-30 * "Insurance provider" ""
Assets:BankAccount -500.00 EUR
Expenses:Insurance 500.00 EUR
2021-10-14 * "Alice Insurance Loan" "surprise loan from 2019-11-30"
Assets:Receivable:Alice 100.00 EUR
Assets:Loans -100.00 EUR
2020-11-01 * "Alice" "she pays back her share"
Assets:Receivable:Alice -100.00 EUR
Assets:Loans 100.00 EUR
Assets:Loans -100.00 EUR
Assets:BankAccount 100.00 EUR
This balances, but I still have this Assets:Loans account hanging
around with -100 EUR :(
Would love some creative tips on how to manage this.
Thanks!
Casey
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