Dear members (apologies if you receive this twice via the cross-post) We hope you are all keeping well during these difficult times, brought upon us as a result of the COVID-19 pandemic.
As a stated annual requirement in our articles, 57 North Hacklab Ltd. will be holding our Annual General Meeting (AGM) at 19:30 on Monday the 4th of May 2020. The meeting will be virtual using the Jitsi video conferencing application. Exact location details of the Jitsi arrangements (i.e. the actual URL) will follow closer to the meeting on the announce mail list, and be publicly archived also [0]. Much of the procedure for the AGM is laid out in the articles of association which can be obtained from Companies House. Our current membership count is 16, a quarter of which is 4 therefore quorum for the meeting will require 4 members (see Article 44). The AGM is intended to be a check that we are sticking to our legal requirements rather than going through the day to day running of the space (issues about the day to day running would be better raised on the discuss mailing list). Agenda for the meeting: - Election of meeting chair - Previous AGM minutes[1] - Report on activities since last AGM - Treasurer's report - Election of directors - Discussion of suggested ways the space can assist those affected by the Pandemic, including a 6-month fees holiday for those affected. - Any Other Competent Business We are now accepting nominations for anyone who wishes to stand for election as a director for the next year. Nominations can be made by sending an email to 57north-announce at lists.57north.co stating that you would like to stand (and some explanation of why) before the meeting or by indicating that you want to stand when we get to that part of the meeting. Please send it as soon as possible. The details of how the election of directors will be conducted will be up to whoever is elected to chair the meeting (Articles 48, 51 and 52) but will probably be something along the lines of: if we have less than 5 candidates more nominations will be sought until we get to 5 or more candidates. If we have exactly 5 candidates at the AGM then they will become the new board. If we have more than 5 candidates then we'll have an election to decide who gets to be a director - previously [2] we've done this with via opavote.org. If any member can't make the virtual meeting there are a couple of things they can do to participate should they wish to. Any issues you'd like to have raised at the meeting can be sent to 57north-discuss at lists.57north.co or privately to any of the directors or to the directors collectively at 57north-ctte-private at lists.57north.co (please make it clear you are sending something you want raised at the AGM) and we will see that it is brought up. A proxy can be appointed to vote on your behalf at the meeting (see Articles 47, 53 and 54). If you would like to appoint a proxy please send an email to 57north-ctte-private at lists.57north.co Email sent to the 57north-ctte-private address is redirected to all presently listed directors and is not archived by 57North Hacklab (but may be by the individual directors). The email (preferably PGP signed, with a key trusted by the directors to be yours) should contain: - Your name and address (as it appears in the register of members (hackhub)) - Who you would like to appoint as a proxy - That this is for the AGM on 4th May 2020 - If you have any specifications for how the proxy is to act on your behalf. The proxy should bring the same details to the meeting on paper and signed by the member they are to act as a proxy for. [0] https://lists.57north.co/pipermail/57north-announce/ [1] https://github.com/hackerdeen/meetings/blob/master/2019/19-04-16.AGM.minutes.md [2] https://57north.org.uk/elections/2014/ 57North Hacklab Ltd. is a company registered in Scotland (No. SC470230). 57North and 57North Hacklab are trading names of 57North Hacklab Ltd. Nordin (on behalf of the board) 57North Hacklab Ltd. is a company registered in Scotland (No. SC470230). 57North and 57North Hacklab are trading names of 57North Hacklab Ltd. _______________________________________________ 57north-announce mailing list [email protected] http://lists.57north.co/listinfo/57north-announce
