Minutes from last meeting.
-- Tom @adventureloop adventurist.me #pragma summon cthulhu :wq
*** Directors Meeting Minutes *** Date: 25/10/14 Location: Archies, Aberdeen. In attendance: Tom Jones, Edward Watson, Robert McWilliam, Carl Anderson, David Hibbard Time start: 19:26 Chair person: Tom Minutes: Ed 1) Updating director information for maillist(s) and banking Mail lists: - Tom: Ctte mailman mail-lists have been updated by a server admin (Iain) - It is to be noted that ctte-private emails can be seen by server admins. Encryption should be used for private messages. - Tom is now receiving emails from the main 57north contact mail-list. Tom will forward on proper emails and filter spam. Banking - Printed forms were distributed for filling out by new directors (to include the removal of outgoing directors) - Ed to fill out online banking forms - Ed to return forms to RBS for processing 2) Updating Companies House - Ed to reset CH credentials - Ed to share new CH credentials with all directors - CH changes to be made by Ed: Rob and Dave to be added as directors, Iain and Calum to be removed - Rob to add new articles to CH 3) Premises going forward - Rob to ask landlady regarding the availability of the room next door - Rob to request update on the fixing of the toilet floor. Ask if space members complete the job for a concession (e.g. 1 months rent) - Rob to share management of electric billing. Will resume communications with Sheena regarding how it is paid. - Dave to purchase a new larger bin and sturdy bin bags for the the space and arrange improved signage. - Rob to investigate adding a door intercom to the street door - Carl to resume inquiries regarding other premises 4) Key policy going forward - Members cannot get into the space from the front door (Evident from survey feedback) - New keys to be made and shared out in a controlled manner to any member (£10 deposit and registration) - Carl: To cut £20 worth of new keys and mark them with IDs - All: There is an issue of how we deal with access for members in arrears. This will be put to the membership for feedback. - Carl to survey membership for who has what space keys 5) AOCB a Resolution for reoccurring rent payments - Board: Ed is authorised to continue payments b Assign task: Register for rates re council - Tom and Dave to take the lead c Contact land lady about other room and BR floor - See above d Removal of junk, bigger bins - Re bin, see above. Ed to audit junk and consult membership e Website update (Open Tues, Directors) - Dave to place call to the membership to take on administration roles for social media f Survey feedback - Ed to post digest of results to membership g Hackhub - Rob will teach hackhub to better track payments for membership - Server admins to move hackhub to an existing bitfolk server - Hackhub v2 is currently awaiting proposals and a projects owner from the membership Time End: 20:38
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57North Hacklab Ltd. is a company registered in Scotland (No. SC470230). 57North and 57North Hacklab are trading names of 57North Hacklab Ltd. _______________________________________________ 57north-announce mailing list [email protected] http://lists.57north.co/listinfo/57north-announce
